Event Assistant

Job Description

Job Description

Description

Job Title : Event Assistant

Job Overview : We are seeking a motivated and detail-oriented Event Assistant to support our team in the planning, coordination, and execution of various events. The ideal candidate will have a passion for event management, excellent organizational skills, and the ability to work in a fast-paced environment. As an Event Assistant, you will assist with the logistics, vendor coordination, and administrative tasks to ensure that each event runs smoothly.

Key Responsibilities

• Assist in the planning and coordination of events, including conferences, corporate meetings, trade shows, social events, and more.
• Communicate with vendors, suppliers, and clients to confirm event details and schedules.
• Help with the setup, breakdown, and execution of events, ensuring all activities go according to plan.
• Manage event registration, including tracking guest lists and preparing event materials.
• Prepare and distribute event materials such as agendas, name tags, and promotional items.
• Coordinate transportation, accommodations, and other logistical needs for attendees and staff.
• Provide on-site assistance during events, including troubleshooting and handling any issues that arise.
• Assist with the creation of event timelines, budgets, and post-event reports.
• Ensure the event space is organized and meets the event’s requirements (e.g., audio-visual setup, seating arrangements, etc.).

Skills, Knowledge and Expertise

Benefits