What are the responsibilities and job description for the Assistant Event Coordinator position at Marketing Consultancy Lab?
Job Description: Assistant Event Coordinator
Position Overview:
We are seeking a highly organized and detail-oriented Assistant Event Coordinator to join our dynamic team. The ideal candidate will support the Event Coordinator in planning, organizing, and executing a wide range of events, ensuring that all aspects run smoothly and efficiently. This role requires excellent communication, multitasking, and problem-solving skills to meet the expectations of clients and stakeholders.
Key Responsibilities:
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Event Planning and Coordination:
- Assist in the planning and execution of events, including corporate events, weddings, conferences, and social gatherings.
- Collaborate with vendors, clients, and team members to ensure event requirements are met.
- Conduct site visits and assist in selecting venues, catering, entertainment, and other services.
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Administrative Support:
- Maintain and update event schedules, budgets, and timelines.
- Organize and manage contracts, invoices, and other event-related documentation.
- Prepare detailed event plans, including itineraries, seating arrangements, and checklists.
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On-Site Coordination:
- Assist in setting up, managing, and breaking down events.
- Act as the point of contact for vendors, guests, and team members during events.
- Monitor and address any issues that arise during the event to ensure a seamless experience.
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Client Communication:
- Respond to client inquiries and provide updates on event progress.
- Ensure client preferences and expectations are understood and met.
- Provide post-event feedback and support.
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Logistics Management:
- Coordinate transportation, deliveries, and accommodations as needed.
- Manage inventory of event supplies and materials.
Qualifications and Skills:
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
- Ability to multitask and work under pressure in fast-paced environments.
