Administrative Assistant

Marksman Security Now Hiring for Toyota Administrative Assistant

Are you ready to make a difference in people’s lives? Marksman Security is looking for qualified candidates to join our team of dedicated and compassionate security officers and firefighters.

We are seeking dedicated individuals to join our team as Administrative Assistant. As Administrative Assistant, you will play a crucial role in the delivery and organization of services. This is a demanding and rewarding position that requires quick thinking, teamwork, and the ability to perform under pressure.

The Administrative Assistant position reports directly to the Security Chief.

• Insurance: medical, vision and dental
• Short term disability
• Critical care/Hospital Indemnity
• Complimentary life insurance
• Pet insurance
• Legal assistance/guidance
• Identity theft protection
• Paid on the job training
• Paid time off
• Bi-Weekly Pay
• Competitive compensation
• Career advancement opportunities
• Continuous learning opportunities through LMS
• Employee referral bonus program
• Employee assistance program (EAP)
• Employee recognition events
• Employee performance incentives/rewards
• Professional growth and development opportunities

• Understand and follow all Standard Operating Procedures
• Observe and report all suspicious activity
• Follow the Emergency Action and Communication Plans and all Standard Operating Procedures for emergencies
• Maintain compliance with Customs Trade Partnership Against Terrorism and Foreign Trade Zone (where applicable)
• Completes incident reports as required
• Monitor and control access to facilities including visitors and contractors
• Receive incoming telephone calls and other communications and route emergency and non-emergency calls as requested
• Process property passes according to policy / procedure
• Process shippers according to policy / procedure
• Issue temporary badges
• Administers lock and key control and requests
• Sort mail & distribute it as needed
• Assist with administering pool vehicle database
• Maintain records and files for Security
• Arrange security vehicle maintenance & cleaning
• Maintain first aid & safety & security supplies
• Site orientations/verify approved parking permits and badges
• Controls daily media distribution for administration (newspapers, periodicals, etc.)
• Controls Security Office conference and meeting room usage
• Administers Lost and Found
• Coordinate with vendor and/or IS for service calls or maintenance

• Punctuality is a must
• Ability to type 55-65 WPM
• Great communicator, both written and verbally
• Great communication skills
• Above average computer knowledge using Outlook, Word, Excel and Power Point
• Scheduling experience utilizing Winteam platform
• Problem solving and critical thinking
• Great time management skills
• Always maintain a professional image and friendly demeanor

• At least 18 years of age or older
• High school diploma or equivalent
• Minimum of 2 years of excellent customer service experience
• Minimum of 2 years of administrative role experience
• Exceptional interpersonal and relationship building skills
• Strong listening, verbal and written communication skills
• Strong organizational skills and the ability to multitask
• Ability to pass a Pre-Employment criminal background check and drug screen

• 401 (k)
• Insurance: medical, vision and dental
• Short-term disability
• Critical care/Hospital Indemnity
• Complimentary life insurance
• Pet insurance
• Legal assistance/guidance
• Identity theft protection
• Paid on-the-job training
• Paid time off
• Bi-Weekly Pay
• Competitive compensation
• Career advancement opportunities
• Continuous learning opportunities through LMS
• Employee referral bonus program
• Employee assistance program (EAP)
• Employee recognition events
• Employee performance incentives/rewards
• Professional growth and development opportunities