Security Scheduling Coordinator

Marksman Security Corporation is now seeking a Security Scheduling Coordinator!

The Scheduler Coordinator will oversee security personnel, ensuring Marksman locations are properly staffed. The Scheduler will also work closely with the site contact to achieve goals and objectives set forth by Marksman Security and our affiliates.

$45,000 p/yr

• Insurance: medical, vision and dental
• Short term disability
• Critical care/Hospital Indemnity
• Complimentary life insurance
• Pet insurance
• Legal assistance/guidance
• Identity theft protection
• Paid training
• Paid time off
• Competitive compensation
• Career advancement opportunities
• Employee referral bonus program
• Employee assistance program (EAP)
• Continuous learning opportunities through LMS
• Employee recognition events
• Employee performance incentives/rewards
• Professional growth and development opportunities
• 401K

• Maintain master schedules for all assigned security job sites
• Oversee the scheduling process to ensure the elimination of payroll and scheduling errors
• Oversee data entry to ensure the accuracy of the database
• Manage the additional costs of training time and non-billable overtime by the judicious selection of staff to fill vacancies
• Assign new staff and re-assign staff according to site requirements and established procedures
• Ensure all vacancies due to any kind of absences are filled with the most suitable and qualified replacements
• Maintain and provide all reports as required by the scheduling system and keep the database updated with personnel information as required
• Ensure data relevant to employee lates, illness, absence, vacation, recommendations for disciplinary action, resignations, etc. are input into the scheduling system
• Recommend disciplinary action to the Director of Operations / HR Representative in respect of employees who are continually late or absent from duty, who refuse work assignments, who fail to report for work without prior notice, or who generate client complaints
• Liaise with site manager to ensure the most recent information available to ensure efficient deployment of staff
• Maintain the confidentiality of all information relative to Company operations and personnel
• Communicate in a diplomatic, courteous and effective manner
• Represents and promotes Marksman interests both internally and externally
• Ensures Marksman branding standards are met
• Forward all recognized security officer and site issues to respective Manager and HR representatives
• Forward all requests to appropriate management
• Assist Payroll and Billing to ensure all bill and pay codes are correct in the system
• Gather, correlate and oversee all aspects of payroll data and communicate the data with the payroll administrator at the Branch
• Track overtime on a pay period basis and report results to the management
• Track all vacation requests which have been granted by the responsible manager
• Receive any complaints from internal or external Marksman personnel and forward to the according management
• Other duties and responsibilities as assigned by management

• Efficiency in verbal and written communication
• Superior customer service orientation and problem-solving skills
• Demonstrated ability to negotiate and superior attention to detail
• Ability to track and analyze scheduling trends
• Strong organizational skills
• Experience working with scheduling system and / or with ADP, WinTeam
• Proficient in all MS Office applications with advanced skills in Excel
• Identify critical issues quickly and accurately
• Customer care & consulting skillset
• Proficiency with Microsoft Office Applications
• Demonstrated ability to work effectively with employee groups and building partnerships at all levels of the organization
• Experience in the Security Industry
• 1-2 Years of scheduling experience
• Demonstrate proficiency in managing multiple tasks in a deadline driven environment

• While performing the duties of this job, the employee must be able to read computer screens, correspondence and reports in English.
• The job is generally performed in an office setting; however, during site visits the employee may be subject to adverse conditions such as rain, cold or heat for short periods of time. The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities.
• Must be able to focus and multi-task in a busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Includes being able to effectively manage multiple employees with diverse personalities and engage them to perform at optimum levels.