What are the responsibilities and job description for the Administrative Assistant position at Marlow Manor?
Administrative Assistant (Anchorage)
Duties include answering phone lines and routine inquiries, greeting visitors. Prepare and maintain office records and files. Must have working knowledge of basic computer programs such as Microsoft Outlook, Word, and some Excel and trained on Point Click Care database, in-house. Must be able to maintain professionalism and the highest level of confidentiality. Must enjoy working with the elderly population and have a friendly, approachable personality. This is a supportive role for the administrative office, and reports to the Director of Resident Services and the Office Manager.
Background check, drug testing, TB, and references are REQUIRED. We are taking applications now and this position provides extensive on-the-job training. Excellent edical insurance provided by employer after 60 days. Hours are (negotiable) 8:30am to 4:30pm, M-F. For consideration, please submit an application to: 2030 Muldoon Rd Anchorage, AK. For inquiries please call Roxy or Kathy at (907) 338-8708.
Duties and Responsibilities:
- Punctually opens and closes business office daily
- Answers telephones, takes and relays messages, greets visitors, assists applicants, answers routine inquiries. Provides assistance to residents as requested.
- Prepares and maintains office forms, manuals, packets and office equipment including copier, fax and voice mail changes and updates.
- Open and date stamp mail. Notify staff of resident mail and ensure delivery.
- Accepts and signs for pharmacy deliveries, notifies appropriate staff.
- Collect and receipt payments for meals, rent and miscellaneous purchases.
- Maintain visitor and resident sign in sign out logs.
- Schedule and confirm resident care conferences. Prepare and update resident profiles, binders and emergency contact lists. Organize and maintain individual resident files both current and inactive.
- Create and post various signs, notices, and announcements as requested.
- Perform general data entry for residents and employees consisting of basic requirement tracking and statistical information (employee bdays/evals/care conferences, etc.).
- Assist other departments with faxing, filing, labels, signs, copies and other general office duties as requested.
- Other duties as instructed by Supervisors
Qualifications:
- Familiarity with English composition, rules and spelling, grammar and punctuation.
- Comfortable with organizational structures and department interrelations.
- Possess experience with related office equipment including computer equipment.
- Understand and have compassion for elderly residents and strive for geriatric knowledge.
- Must present self in a manner that enhances the image of the facility in attire, personal hygiene, appearance, manners, personality and language.
Please contact Kathy or Roxy at:
Marlow Manor Assisted Living
2030 Muldoon Road
Anchorage, AK 99504
Phone (907) 338-8708
Fax (907) 338-8627
Job Type: Full-time
Pay: $24.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $24 - $30