What are the responsibilities and job description for the Project Assistant - 1+ Yrs Experience - Philadelphia, PA position at Marshall Dennehey?
The law firm of Marshall Dennehey seeks a full time Project Assistant with 1 years of experience for its Philadelphia, PA office. Prior law firm experience preferred.
The Project Assistant will provide administrative and project support to the Administrative Services team, ensuring the efficient and effective operation of various legal projects. This role involves managing documentation, coordinating meetings, conducting research, and liaising with clients and other stakeholders. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
RESPONSIBILITIES:
Administrative Support:
- Maintain and organize electronic documents within BEC and physical files.
- Assist with Accounts Receivable Projects with firm vendors.
- Maintain calendaring as directed by the Firm management team and/or attorneys.
- Download Court Documents and file into File Site.
- Data and Time Entry.
- Projects as assigned by Office Manager and /or Administrative Director.
Project Coordination:
- Support the planning, execution, and monitoring of projects.
- Track project timelines and milestones, ensuring deadlines are met.
- Assist in the preparation of project reports, summaries, and presentations.
- Coordinate with internal teams.
Data Management:
- Input and manage data in various legal software and databases.
- Ensure accuracy and completeness of information in all records.
- Generate and distribute regular reports on project status and other relevant metrics.
REQUIRED SKILLS:
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal software (e.g., case management systems).
- Ability to work independently and as part of a team.
- High level of accuracy and attention to detail.
- Ability to handle confidential information with discretion.
EDUCATION AND EXPERIENCE:
- High School Degree or equivalent experience.
- Minimum of 1-2 years of experience in a similar role, preferably in a law firm or legal environment.
Firm offers a sound future, competitive salary, and an excellent benefits package.
Qualified candidates should submit cover letter and resume for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V
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