Executive Administrative Assistant

Position Details

Get to Know Us!

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.
  
  

Come Meet Marshall and discover what it means to be part of the Marshall University family!

Come join our Herd!

We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays – Employees receive 13 Paid Holidays
• Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
  
  

                            We are . . . Marshall!

Position Information

Position Title Executive Administrative Assistant Banner Position Number 000964 E-Class CX - Class Exempt FT - .53 or > Department Legal Counsel - MU1060 Job Description

This position plays an integral role in the customer service and administrative role of the Office of External Affairs/General Counsel. It serves as the first point of contact to visitors in person and via telephone. This position deals with high level communications with university staff, students, faculty, alumni, community members and external stakeholders.

Customer Service

• Strong customer service experience and ability to professionally coordinate with multiple stakeholders including staff, faculty, students, alumni, etc.
  
  

Administrative Support

• Provide general administrative support as needed to staff in the Office of External Affairs, Office of General Counsel, Government Relations, and Workforce Development & Economic Development.
• Serves as liaison and budget manager for Office of External Affairs, General Counsel, Government Relations, Workforce Development as needed. This includes budget preparation and maintenance of state, Foundation and MURC accounts. Create and process encumbrances, requisitions, and purchasing card purchases.
• Responsible for all purchasing in the above areas as assigned. This includes researching items, and obtaining price quotes, entering information into Banner, maintaining state purchase card information and reconciling purchases.
• Duties include managing appointments using electronic calendar, setting up meetings and reserving facilities and refreshments if needed. Also responsible for arranging travel plans, itineraries & agendas.
• Compose and prepare written documents and correspondence as needed, including memos, letters, presentations, and spreadsheets.
• Assist Associate General counsel with Freedom of Information Act (FOIA) Requests.
• Prepare documents for General Counsel for various meetings.
• Perform other office administration duties as required to support the mission and function of the area of responsibility.
  
  

Salary Range $44,200 - $58,939 Salary is commensurate with experience and internal equity Salary Type Salary Time Type Full-Time Work Location MU - Marshall University

Qualifications

Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications

Education

• Bachelor’s degree
  
  

Experience

• 2 years of experience
  
  

Preferred Qualifications

Education

• Master’s Degree
  
  

Experience

• 3-5 years of experience
  
  

Posting Detail Information

Posting Number MU1123E Open Date 03/21/2025 Close Date Open Until Filled Yes Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's Degree?
• Yes
• No
  

Applicant Documents

Required Documents

• Resume
• Cover Letter
  
  

Optional Documents