Grant Accounting Manager

GRANT ACCOUNTING MANAGER

Department: Finance/Accounting Office

Reports to: Chief Financial Officer

Location: Nashville – Martha O’Bryan Center

Full Time/Part Time: Full Time

Regular/Temporary: Regular

FLSA Classification: Exempt

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY

The Grant Accounting Manager manages fiscal activities related to grants and contracts including leading the work of other grant accountant(s). The Manager works on other accounting and financial activities as assigned by the CFO.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned:

Must have the able to focus on performing detail-oriented accounting work of financial transactions as they relate to federal, state, local, foundation, and private grants and monitoring fiscal grant compliance of the organization’s programs and services.

• Work with grant writers as it relates to pre-award budget development.
• Perform grant-related post-award functions, including budget and expense classifying, periodic invoicing, financial reporting, labor distribution changes, reconciliations, budget revisions, and grant closeout functions required. Ensuring timely preparation and submission of grant invoices.
• Responsible for Restricted Funds reconciliation and funding drawdowns.
• Responsible for entering payroll data into accounting software and ensuring grant allocations are correctly coded.
• Responsible for monthly shared cost allocation percentage calculations.
• Be the primary fiscal contact for public funders, understanding specific grant requirements, ensure compliance on fiscal contract conditions and assurances, and ensure reporting requirements are met.
• Participate in fiscal monitoring with funders and support CFO during annual independent audit with single audit requests.
• Provide grant budget and information for the preparation of the organization’s annual operating budget.
• Monitor budget activity for grants. Resolve accounting and reporting issues, as necessary. Identify issues, concerns and problems and communicate with Grants Compliance Manager, Senior Directors, and Controller/CFO.
• Complete Quarterly Policy 3 Reporting.
• Maintain up-to-date knowledge on the organizations’ funding sources, grants, and contracts.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:

• Bachelor’s degree in accounting, Finance, or related field, or the equivalent in years of accounting experience.
• Experience working with computerized accounting systems.
• Three or more years of experience in non-profit fund accounting preferred.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge and Abilities:

• Ability to plan and direct the work of others.
• Ability to look at numbers, trends, and data, and come to conclusions based on findings.
• Ability to translate data into understandable documents/presentations.
• Strong people skills; excellent customer service skills.
• Excellent verbal and written communication skills.
• Maintains credibility through sincerity, honesty, and discretion.
• Builds and maintains positive relationships with internal and external constituents.
• Strong organizational skills.
• Strong time management skills; uses time effectively; consistently meets deadlines.
• Maintains a high level of confidentiality regarding sensitive information.
• Documents regularly, thoroughly, accurately, and completely.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• High level of detail and accuracy.
• Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
• Computer literate: familiarity with word processing, spreadsheets, databases, email, and the internet.