Data Quality and Reporting Officer

Job Summary:

Data Quality and Compliance Officer oversees and validates the data entered into the Homeless Management Information System (HMIS) by multiple programs’ staff. Conducts regular audits to ensure data accuracy, and corrects errors, ensures required monthly and periodic reporting to funder, and generates reports from HMIS data showing program performance. Trains all users of HMIS, assists in program funder audits, internal audits and monitoring visits.

Essential Functions:

· Ensures all required data fields are available in HMIS so that others can input required data.

· Runs regular progress reports, and other reports as required; provided other needed information on request, reviews reports generated by HMIS

· Coordinates with program staff to ensure HMIS intake requirements are met

· Subject matter expert on HMIS, trains program staff on database

· Attends professional funder workshops and regular meetings

· Supports any technical and reporting issues related to HMIS system

· Support programs prior to funder audits and ensure all requirements are in place.

· Track, resolve, and document continuous quality improvement issues.

· Support program managers and supporting staff

· Communicate with funders to assist before, during, and after funder audits regarding HMIS related problems

· Ensure that all required program paperwork is completed and entered into the participant HMIS master file in a timely manner.

· Other duties as may be assigned by Director

Note: This organization reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment. It is understood that the employee will also perform other reasonably related business duties if requested by Program Supervisor, Program Manager or CEO/President.

Qualifications: To perform this job successfully, an individual must be able to display emotional maturity and stability. Be patient, flexible, positive, consistent, dependable and cooperative with a sense of humor. Ability to take supervision and correction constructively and the ability to positively supervise students.

Minimum Education and Experience and Licensing Requirements:

High school diploma required.

AA or Bachelor’s degree preferred

Bilingual preferred

Other:

· Fingerprint Clearance through DOJ or FBI and approved

· Class C License

Skills:

• Ability to work effectively with volunteers.
• Thorough understanding of the organization’s Vision, Mission and CREED.
• Highly developed interpersonal skills and highly effective in working objectively with a diverse group of people.
• Team player willing to accept and promote organizational goals and function with minimal supervision.
• Ability to make decisions based on education preparation and experience, which reflect consistency with organization philosophy, policies and procedures.

Language Skills: Ability to read and interpret documents such as policy and procedure manuals, safety rules, and operating and maintenance instructions. Ability to accurately write and record incidents for the purpose of logging client incidents and progress reports. Ability to speak effectively one-on-one to clients, groups of clients, customers, and the general public.

Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and walk. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 40 pounds and lift and place clients’ personal items weighing up to 20 pounds in overhead storage without assistance. Specific vision abilities required by this job include ability to adjust focus.

Work Environment: The noise level in the work environment is usually moderate with high level of activity.

Job Type: Full-time

Schedule:

• 8- hour shift
• Day Shift
• Holidays
• Monday- Friday- Subject to change if needed.

Work Location: In person.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20 - $22