Operations Manager

The Operations Manager works with the Principal, Design Team, and Accounting Department.
This is a very important role within our company and team!

The Operations Manager responsibilities keep our office and team running smoothly.

Responsibilities include:

• Oversee day-to-day business operations and act as point person for administrative needs.
• Liaison between Principal and public as needed.
• Manage and approve office purchases and expenditures.
• Prepare and maintain all Letters of Agreement for new and prospective clients.
• Prepare Opinion of Probable Costs per direction of Principal.
• Manage Record of Project Totals for Opinion of Probable Cost.
• Maintain MVID and Bespoke Abode Employee Handbook and Standard Operating Agreement (SOP).
• Manage company HR needs including employee onboarding and off-boarding employees.
• Review and approve monthly benefit bills (APL, GIS, BCBS) and coordinate with Accounting team.
• Manage recruiting efforts for new hires.
• Coordination with IT and accounting departments for new hires, as well as employee exits.
• Maintain MVID vendor accounts and records, as well as opening new accounts.
• Maintain active prospect lists for weekly team meetings.
• Coordinate MVID employee housing property management and oversee preparation of new employee accommodations and move in dates.
• Management of company cars.
• Preparation and management of property lease agreements.
• Manage insurance (auto, cyber, property, etc.).
• Office administration, including answering phones, mail pick-up, ordering office supplies, petty cash, etc.
• Coordinate outsourced support for office as needed (IT, property manager, copier/printer/scanner, office cleaning, recycling pick-up, deliveries, etc.) and act as point of contact for each.
• Project order tracking and maintain updates Houzz Project Tracker.
• Assist Purchasing Manager with pro forma quotes and preparing client product proposals (as needed).
• Receive and inspect project deliveries to MVID, catalog receipt, and file any necessary damage claims.
• Manage Damage Claim Chart.
• Manage required updates to company website.
• Oversee and manage budget for marketing (MVID and Bespoke Abode).
• Coordinate marketing and publishing opportunities with Principal.
• Maintain Principal’s calendar.
• Directly Assist Principal (as needed).
• Participate in goals and objectives of both company brands (Martha’s Vineyard Interior Design and Bespoke Abode) as needed.

Requirements / Qualifications:

• Professional proficiency in Microsoft Office.
• Strong organizational skills with attention to detail.
• Ability to self-prioritize and meet established deadlines
• Highly competent and self-sufficient.
• High level of professionalism and accountability
• Commitment to our brands, client relations, and company growth
• Confident managing responsibilities and daily task list within a fast paced environment
• Strong written and verbal communication skills.
• Works well in a fun, fast paced, collaborative environment.

Must be a team player!

Salary based on experience. Full-time / Year-Round.
This position reports to the Principal.

Affordable Year Round Employee Housing on Martha's Vineyard Available!!!

Work Remotely

• No

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Willing to relocate to Martha’s Vineyard

Language:

• English (Preferred)

Location:

• Vineyard Haven, MA 02568 (Preferred)

Ability to Relocate:

• Vineyard Haven, MA 02568: Relocate with an employer provided relocation package (Required)

Work Location: In person

Salary : $70,000 - $80,000