Payroll Administrator

Description

Welcome to Martignetti Companies, the leading distributor of wine and spirits in New England. At our Taunton office, we manage payroll for around 1,700 employees during peak times. We handle a variety of payroll schedules, both weekly and bi-weekly, for a diverse mix of employees—exempt, nonexempt, union, non-union, seasonal, and temporary. We also have commission-based and incentive-based pay plans.

As a Payroll Administrator, you'll play a key role in processing payroll for all our employees, preparing and reviewing analytical reports, and managing and maintaining employee records. This position requires a high level of attention to detail, accuracy, and the ability to manage multiple tasks and deadlines.

One of the perks of this role is our hybrid work schedule. You'll spend three days a week in our Taunton office and work remotely for the other two days.

Key Accountabilities

• Process weekly and bi-weekly payroll, review new hire details and employee changes, and prepare necessary file uploads
• Monitor time sheets and manage paid time off in line with company and union policies
• Use system reports and Excel spreadsheets to review payroll for any discrepancies
• Maintain and analyze spreadsheets for sales force commissions
• Ensure payroll is accurate before and after processing
• Use Excel spreadsheets to track union-related information like pensions and health and welfare benefits
• Keep payroll personnel files complete and accurate
• Prepare weekly accounting vouchers for vendor payments
• Run, review, and analyze reports from Paylocity
• Maintain the payroll policy and procedures manual
• Respond to payroll-related inquiries from businesses and employees, providing exceptional customer service
• Monitor and properly store or destroy records according to retention policies

Requirements

Education/Training/Experience

• High School Diploma or equivalent is required
• A Bachelor’s degree or equivalent experience is a plus
• You should have at least 2 years of experience with payroll processing software; experience with Paylocity is a big plus
• You need to be advanced in Microsoft Word and Outlook, and especially Excel, including VLOOKUP, SUMIF, nested formulas, and pivot tables
• It’s important to know payroll wage and hour laws, as well as federal, state, and local tax laws

Knowledge/Skills/Abilities

• Able to apply union contract rules to payroll processes
• Maintaining the confidentiality of payroll data and records is crucial
• Strong critical thinking, problem-solving, and solution-focused skills
• Extremely organized and detail-oriented
• Self-motivated and capable of working both independently and as part of a team
• Good communication skills, both written and verbal
• Able to learn and navigate new systems with ease

Martignetti Companies prides itself on being a company where you can bring your best self to work every day. We strive to be an employer of choice where everyone feels that they belong. We do so by acting on our commitment to Diversity, Equity & Inclusion and offering a substantial benefits package that includes generous paid time off, medical, dental, vision insurance, a comprehensive 401K plan, and employee discounts. All are welcome to apply to work for a company that truly believes its employees are its greatest asset!

Martignetti Companies provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender, sexual orientation, national origin, ancestry, disability, genetics, veteran status, or any other characteristic protected by state, federal and local laws. In addition to federal law requirements, Martignetti Companies complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

EEO M/F/D/V

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.