Chief Operations Officer

THE SCHOOL BOARD OF MARTIN COUNTY

CHIEF OPERATIONS OFFICER

JOB DESCRIPTION

QUALIFICATIONS:
(1) Master’s degree from an accredited educational institution.
(2) Major course of study in Business Administration, School Administration or Public Administration.
(3) CPM and/or CPA designation preferred.
(4) Seven (7) years of progressively responsible experience in administration of the operational areas of
Florida Public Schools.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of state and federal laws and State Board of Education Rules governing Florida school finance,
transportation, food services, purchasing, risk management, construction, inspection, and maintenance
functions. Skill in facilitating both short- and long-range planning. Ability to use both mainframe and
microcomputer resources. Ability to interpret complex financial data. Ability to communicate the data to
various groups effectively.

REPORTS TO:
Superintendent

JOB GOAL
To ensure that all areas of responsibility are operated in an efficient and cost effective
manner and that timely and accurate information is available for use by the district.

SUPERVISES:
Director of Facilities and Planning Director of Maintenance
Director of Food and Nutrition Services Director of Educational Technology
Director of Transportation Assigned Support Personnel


PERFORMANCE RESPONSIBILITIES:

Service Delivery
* (1) Oversee the implementation of plans and procedures to improve the management of the district’s
resources in the assigned functional areas.
* (2) Develop, recommend, and implement both short- and long-range plans for each assigned functional
area.
* (3) Develop accurate projections of revenue and expenditures for assigned functional areas.
* (4) Monitor and coordinate the budgeting and expenditure of funds supporting the risk
management/inservice programs.
* (5) Oversee the district’s energy management program.
* (6) Work with various groups and organizations in areas of assigned responsibilities.
* (7) Oversee the district’s risk management programs.
* (8) Coordinate the district’s capital improvement and maintenance planning process and recommend
plans to the Superintendent.
* (9) Plan and monitor the work flow within the operations division.
*(10) Coordinate and approve the development of manuals and procedures concerning the various assigned
functional areas.
*(11) Prepare and present special reports/studies for the Superintendent/Board.
Inter/Intra-Agency Communication and Delivery
*(12) Keep the Superintendent informed of the status and needs of each assigned functional area.
*(13) Maintain close communication with the personnel and data processing departments in monitoring
budgets and expenditures for labor.
*(14) Coordinate the various activities of the operations divisions with other divisions/departments.
*(15) Ensure that those supervised are kept informed.
BOARD APPROVED: 5/17/2016

CHIEF OPERATIONS OFFICER (Continued)

*(16) Interact with outside agencies, businesses and the community to enhance the understanding of district
initiatives and priorities and to elicit support and assistance.
*(17) Respond to inquiries and concerns in a timely manner.
*(18) Serve on district, state or community councils or committees as assigned or appropriate.
*(19) Provide oversight and direction for cooperative planning with other agencies.
*(20) Assist in the interpretation of philosophy and policies of the district to staff, parents and the
community.
*(21) Work closely with district and school staffs to support school improvement initiatives and processes.
*(22) Communicate effectively with parents/caregivers about the programs and services and any changes
which may impact their children.
Professional Growth and Improvement
*(23) Maintain current knowledge in the areas of assigned responsibility, particularly in state legislation.
*(24) Facilitate the development, implementation and evaluation of staff development activities in assigned
areas.
*(25) Attend training sessions, conferences and workshops as assigned to keep abreast of current practices
and legal issues.
Systemic Functions
*(26) Develop the district’s annual budget for the assigned functional areas, including allocation formulas
for non-labor expenditures.
*(27) Provide information for and participate in the collective bargaining process.
*(28) Develop and recommend items for action by the School Board.
*(29) Review and recommend new and amended Board policies for adoption.
*(30) Supervise assigned personnel, conduct annual performance appraisals and make recommendations for
appropriate employment actions.
*(31) Prepare or assist in the preparation of all required reports and maintain all appropriate records.
*(32) Develop annual goals and objectives consistent with and in support of district goals and priorities.
*(33) Must be available/present during all emergency situations.
(34) Perform other duties as assigned.
Leadership and Strategic Orientation
*(35) Serve as a member of the Superintendent’s Leadership Team.
*(36) Provide leadership and direction for assigned areas of responsibility.
*(37) Provide leadership and guidance in the development of annual goals and objectives for assigned
department.
*(38) Assist in implementing the district’s goals and strategic commitment.
*(39) Exercise proactive leadership in promoting the vision and mission of the district.
*(40) Set high standards and expectations and promote professional growth for self and others.
*(41) Utilize appropriate strategies and problem-solving tools to make decisions regarding, planning,
utilization of funds, delivery of services and evaluation of services provided.
*(42) Demonstrate initiative in identifying potential problems or opportunities for improvement and take
appropriate action.
*(43) Use appropriate styles and methods to motivate, gain commitment and facilitate task accomplishment.

PHYSICAL REQUIREMENTS:
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as
needed to move objects.

See Job Description Supplement for Codes
Physical Activity - occasionally D, F, G, K, O-Q, S
- frequently A-C, T, U
- constantly V
Working Conditions B
Materials, Tools and Equipment A-E, G, H, P



TERMS OF EMPLOYMENT:
BOARD APPROVED: 5/17/2016

CHIEF OPERATIONS OFFICER (Continued)

Salary and benefits shall be paid consistent with the district’s approved compensation plan.
Length of the work year and hours of employment shall be those established by the district.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of
personnel.

*Essential Performance Responsibilities
BOARD APPROVED: 5/17/2016