What are the responsibilities and job description for the Transportation Field Trip Bookkeeper-Support Specialist position at Martin County School District?
THE SCHOOL BOARD OF MARTIN COUNTY
TRANSPORTATION FIELD TRIP BOOKKEEPER/
SUPPORT SPECIALIST
JOB DESCRIPTION
QUALIFICATIONS:
(1) High School Diploma or equivalent
(2) Two years bookkeeping experience preferred
(3) Ability to operate a computer and utilize software as appropriate
(4) Ability to obtain within one (1) year a Florida CDL license with SP endorsements and a DOT
physical.
(5) Ability to communicate, read, write and speak in the English language
KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrated knowledge of district geography and surrounding area; knowledge of basic
computer operations, prior experience with coordinating field trips preferred. Ability to
communicate in English orally and in writing.
REPORTS TO:
Director of Transportation
JOB GOAL
To provide the safest, highest level of service to schools and students desiring to take field
and activity trips. To prepare and maintain financial records for Transportation Dept. in
accordance with all applicable laws, policies, and procedures.
PERFORMANCE RESPONSIBILITIES:
Service Delivery
*(1) Oversees field trip rosters of operator seniority for bidding and assigning field trips.
*(2) Coordinates the operations of field trip software.
*(3) Coordinate field trip requests from schools (and outside agencies during summer).
*(4) Process appropriate travel instructions to field trip drivers.
*(5) Provide clerical assistance as needed to Director of Transportation.
*(6) Assist in preparing purchase orders and processing invoices for payment.
*(7) Assist in verifying available funds for equipment, supplies, and materials.
*(8) Process invoices to schools and outside agencies as needed.
*(9) Compile necessary information and complete financial reports as directed.
*(10) Demonstrate initiative in the performance of assigned responsibilities.
Employee Qualities/Responsibilities
*(11) Meet and deal effectively with the general public, staff members, parents, administrators and
other contact persons using tact and good judgement.
*(12) Follow attendance, punctuality and other qualities of an appropriate work ethic.
*(13) Ensure adherence to good safety standards.
*(14) Maintain confidentiality regarding school/workplace matters.
*(15) Model and maintain high ethical standards.
BOARD APPROVED: 04/24/2018
TRANSPORTATION FIELD TRIP BOOKKEEPER/SUPPORT SPECIALIST (Continued)
*(16) Maintain expertise in assigned area to fulfill position goals and objectives.
*(17) Participate successfully in the training programs offered to increase skill and proficiency
related to assignment.
Inter/Intra-Agency Communication and Delivery
*(18) Exercise service orientation when working with others.
*(19) Keep Director informed of potential problems or unusual events.
*(20) Use effective, positive interpersonal communication skills.
*(21) Respond to inquiries and concerns in a timely manner.
System Support
*(22) Exhibit interpersonal skills to work as an effective team member.
*(23) Follow federal and state laws as well as School Board policies, rules and regulations.
*(24) Demonstrate support for the school district and its goals and priorities.
*(25) Demonstrate initiative in identifying potential problems or opportunities for improvement.
*(26) Prepare or assist in the preparation of all required reports and maintain all appropriate
records.
*(27) Participate in cross-training activities as required.
(28) Perform other duties as assigned.
*(29) Coordinate and maintain department website.
*(30) Maintains accurate and up-to-date ledgers and other financial records.
PHYSICAL REQUIREMENTS:
Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force
frequently and/or up to 10 pounds of force as needed to move objects.
See Job Description Supplement for Codes
Physical Activity - occasionally D, F-I, M, N, O, R
- frequently A, B, C, L. P, S, T, U
- constantly Q, V
Working Conditions B, F, M
Materials, Tools and Equipment A-H, P
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the district’s approved compensation plan.
Length of the work year and hours of employment shall be those established by the district.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on
evaluation of personnel.
*Essential Performance Responsibilities
BOARD APPROVED: 4/24/2018
TRANSPORTATION FIELD TRIP BOOKKEEPER/
SUPPORT SPECIALIST
JOB DESCRIPTION
QUALIFICATIONS:
(1) High School Diploma or equivalent
(2) Two years bookkeeping experience preferred
(3) Ability to operate a computer and utilize software as appropriate
(4) Ability to obtain within one (1) year a Florida CDL license with SP endorsements and a DOT
physical.
(5) Ability to communicate, read, write and speak in the English language
KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrated knowledge of district geography and surrounding area; knowledge of basic
computer operations, prior experience with coordinating field trips preferred. Ability to
communicate in English orally and in writing.
REPORTS TO:
Director of Transportation
JOB GOAL
To provide the safest, highest level of service to schools and students desiring to take field
and activity trips. To prepare and maintain financial records for Transportation Dept. in
accordance with all applicable laws, policies, and procedures.
PERFORMANCE RESPONSIBILITIES:
Service Delivery
*(1) Oversees field trip rosters of operator seniority for bidding and assigning field trips.
*(2) Coordinates the operations of field trip software.
*(3) Coordinate field trip requests from schools (and outside agencies during summer).
*(4) Process appropriate travel instructions to field trip drivers.
*(5) Provide clerical assistance as needed to Director of Transportation.
*(6) Assist in preparing purchase orders and processing invoices for payment.
*(7) Assist in verifying available funds for equipment, supplies, and materials.
*(8) Process invoices to schools and outside agencies as needed.
*(9) Compile necessary information and complete financial reports as directed.
*(10) Demonstrate initiative in the performance of assigned responsibilities.
Employee Qualities/Responsibilities
*(11) Meet and deal effectively with the general public, staff members, parents, administrators and
other contact persons using tact and good judgement.
*(12) Follow attendance, punctuality and other qualities of an appropriate work ethic.
*(13) Ensure adherence to good safety standards.
*(14) Maintain confidentiality regarding school/workplace matters.
*(15) Model and maintain high ethical standards.
BOARD APPROVED: 04/24/2018
TRANSPORTATION FIELD TRIP BOOKKEEPER/SUPPORT SPECIALIST (Continued)
*(16) Maintain expertise in assigned area to fulfill position goals and objectives.
*(17) Participate successfully in the training programs offered to increase skill and proficiency
related to assignment.
Inter/Intra-Agency Communication and Delivery
*(18) Exercise service orientation when working with others.
*(19) Keep Director informed of potential problems or unusual events.
*(20) Use effective, positive interpersonal communication skills.
*(21) Respond to inquiries and concerns in a timely manner.
System Support
*(22) Exhibit interpersonal skills to work as an effective team member.
*(23) Follow federal and state laws as well as School Board policies, rules and regulations.
*(24) Demonstrate support for the school district and its goals and priorities.
*(25) Demonstrate initiative in identifying potential problems or opportunities for improvement.
*(26) Prepare or assist in the preparation of all required reports and maintain all appropriate
records.
*(27) Participate in cross-training activities as required.
(28) Perform other duties as assigned.
*(29) Coordinate and maintain department website.
*(30) Maintains accurate and up-to-date ledgers and other financial records.
PHYSICAL REQUIREMENTS:
Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force
frequently and/or up to 10 pounds of force as needed to move objects.
See Job Description Supplement for Codes
Physical Activity - occasionally D, F-I, M, N, O, R
- frequently A, B, C, L. P, S, T, U
- constantly Q, V
Working Conditions B, F, M
Materials, Tools and Equipment A-H, P
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the district’s approved compensation plan.
Length of the work year and hours of employment shall be those established by the district.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on
evaluation of personnel.
*Essential Performance Responsibilities
BOARD APPROVED: 4/24/2018
