Estimating Administrator I

Summary

Job Description

The Estimating Administrator provides critical support to the Estimating team by ensuring smooth communication and document management throughout the bid process. This role assists in bid coordination, subcontractor outreach, and administrative tasks to maintain efficiency and organization within the department.

Duties And Responsibilities

• Ensure that subcontractor lists and SmartBid information are maintained and updated regularly.
• Supports Estimators by ensuring adequate bid coverage in each subcontractor classification, maintaining clear and organized records of subcontractor participation.
• Sends bid invitations via SmartBid and systematically tracks subcontractor responses to ensure complete bid coverage and engagement.
• Manages bid book creation, both in hard copy and electronic formats, ensuring accuracy, completeness, and ease of reference for the estimating team.
• Updates subcontractors on addenda, modifications, and bid-related changes, proactively confirming receipt to avoid miscommunications.
• Assists in processing subcontractor prequalification applications, verifying submitted information, and responding to contractor inquiries regarding requirements.
• Maintains department files and assists in administrative tasks such as generating reports, organizing digital and physical documents, and maintaining departmental tracking logs.
• Acts as the first point of contact for subcontractors, addressing general inquiries and directing more complex questions to the appropriate estimator or manager.
• Assists with department events and represents the company at industry meetings as needed, helping to build relationships within the construction community.
• Assist with the general upkeep of plotter.
  
  

Qualifications

• This position requires a physical lifting capability of 10-50 pounds and requires repetitive hand movements as well as physical dexterity and mobility.
• Excellent phone etiquette skills and a professional demeanor.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with document management systems.
• Ability to handle multiple tasks in a fast-paced environment.
• Customer service experience or familiarity with subcontractor relations is a plus.
• Ability to work under direct supervision, following established procedures and guidelines while learning department processes.
  
  

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with company match
• Parental Leave
• Paid Time Off (PTO)
• Paid Holidays
• Long-term and Short-term Disability Insurance
• Supplemental Insurance
  
  

Company Description

Founded in 1976, Martin-Harris Construction (MHC) has grown to be the largest general contractor in Nevada with projects throughout the Southwest.

In response to our Clients’ needs for a multi-faceted contractor, we maintain dedicated talent and resources in a wide variety of industries, experience in all delivery methods, and with in-house, self-performance capabilities to augment projects when needed. This ensures that no matter the scope — from $10K emergency repairs to $100K tenant improvements and $10M renovations to $100M new builds — we have the resources and experience to consistently provide a certainty of delivery to achieve any project goal and build strong relationships with our Clients.

Martin-Harris is a relationship-driven firm founded on Core Values that have resulted in longstanding partnerships with Clients, Design Professionals and Subcontractors. Every MHC Associate strives to deliver more value and innovation to each of our Clients and projects. This desire to not only meet, but exceed expectations, is also rooted in our Core Values and built into our company culture. These ideals are the inspiration for our company motto: Discover Excellence.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Martin Harris is a zero tolerance and drug free environment.

Additional Job Information

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Martin-Harris Construction.