What are the responsibilities and job description for the Senior Contracts Buyer position at Martin's Point Health Care?
Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015.
The Senior Contracts/Buyer will provide corporate wide support for ensuring our Supply Chain processes and contracts are supporting the customer’s needs through the best possible terms and conditions. This position will research, negotiate, and execute contractual agreements with business vendors related to vendor services, the purchase of information systems hardware and software, medical supplies and equipment, as well as capital equipment. This position is a strategic liaison between Supply Chain and the rest of the organization.
Job Description
- Initiate and conduct Requests for Proposals to support various business units in the organization.
- Utilize contracting terms and conditions to negotiate increased value for Martin's Point as well as mitigate any potential risk to the organization
- Perform Market Surveys to identify new sources of supply
- Build Vendor relationships & assist with the development of accountability metrics
- Update ERP & Other IT Systems with Vendor data
- Monitor open orders to ensure on time delivery - Notify customers of unanticipated delays or back orders.
- Support the development of protocols and procedures to improve processes for the team and customers
- Achieve annual cost savings targets as established jointly with leadership
- Develop training materials and educate employees on Supply Chain policies and procedures
- Partner with Finance to reconcile departmental financial statements for deliveries and purchases
- Occasionally assist Supply Chain team by placing PO’s and restocking inventory onsite based upon established par levels
- Work closely with customers to clarify order specifications and create purchase orders within approved purchasing systems
- Develops a working knowledge of market economics and regulatory environment that may impact pricing, supply or supplier performance.
Education/Experience
- Bachelor’s Degree or equivalent combination of relevant education, training and experience
- Minimum of 5 years of contracting experience
- Experience in leading RFP’s from vendor solicitation to award
- Experience with purchasing, health care preferred
Required License(s) and/or Certification(s):
- Valid Driver’s License
Skills/Knowledge/Competencies (Behaviors):
- Strong communication skills – ability to communicate well at all levels of the organization demonstrating tact, diplomacy and sensitivity.
- Ability to focus, follow procedure & generate quality work while executing medium volume tasks
- Demonstrated Analytical Skills with Microsoft Excel, familiarity with Microsoft Office Suite (PowerPoint, Outlook, Access)
- Excellent interpersonal skills: Must be able to build relationships quickly, connect well with others, demonstrate self-awareness and flexible communication styles to match the audience
- Ability to build trust and ensure the highest levels of confidentiality, integrity and authenticity
- Skilled in multi-tasking – must be able to effectively prioritize competing demands
- Proactive and Responsive – skilled at responding in a timely manner to request and delivering on commitments made.
- Strong judgment and decision making skills
- Demonstrated drive, initiative and creativity
- Excellent consulting, negotiation, and conflict resolution skills
- Analytical, proactive problem solver
- Act as a strategic partner to the organization providing Supply Chain guidance & analysis
- Strong financial acumen
