Payroll Administrator I

Summary: The Payroll Administrator I will compile payroll data to maintain payroll records and ensures employees are paid accurately and on time by performing the following duties.    This individual is a person of integrity and respect who maintains professionalism and confidentiality while building strong business partnerships with both employees and management. 

Essential Duties and Responsibilities: may include the following. Other duties may be assigned.

·         Compiles payroll data such as hours worked, sales, taxes, insurance, and deductions withheld, from time keeping and other records.

·         Administers payroll according to local, state and federal laws and company policy.

·         Reviews wages computed and corrects errors to ensure accuracy of payroll.

·         Balances payroll runs.

·         Reviews changes affecting net wages such as exemptions, insurance coverage, and collection payments for each employee to update master payroll records.

·         Monitors data concerning transfers of employee between departments and companies.

·         Assists in preparing and reconciling periodic reports of earnings, taxes, and deductions.

·         Produces federal, state, and local tax payments.

·         Keeps and maintains general payroll records and employee personnel files.

·         Assists in preparing and issuing W-2’s.

·         Assists Payroll Specialist in testing and documenting payroll software upgrades.

·         Prepares and issues pay advices.

·         Answers employee questions concerning pay and earnings.

·         Assists Payroll Administrator II in any other tasks as needed.

·         Troubleshoots issues.

·         Relies on instructions & pre-established guidelines to perform functions of job.

Supervisory Responsibilities:                                                          

This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:                                                         

·         Associate's degree (A. A.) or equivalent from two-year college or technical school

·         Or two to four years related experience; or equivalent combination of education and experience.

Language Skills:                                        

·         Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 

·         Ability to write routine reports and correspondence. 

·         Ability to speak effectively, including phone communication, with groups of customers or employees of the organization.

Mathematical Skills:                                                               

·         Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

·         Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:                                                    

·         Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

·         Ability to deal with problems involving several variables in standardized situations.

Computer Skills:      

To perform this job successfully, an individual should have knowledge of Oracle Database software; Oracle Payroll systems; MS Excel Spreadsheet software and MS Word Word Processing software.

Other Qualifications:                                                             

Must be able to work extended (and off) hours/days (when needed) to assure the payroll process is completed timely.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10-25 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 The noise level in the work environment is usually moderate.