Project Administrator - AEC firm

As a trusted national architecture/engineering/construction consulting firm, Marx|Okubo works with real estate owners, investors and lenders—at every point of the property lifecycle—to evaluate their building projects, solve complex challenges and implement tailored solutions. We value technical proficiency, innovation, dedication and achievement as well as collaboration, both within our organization and in our client interactions.

We are currently accepting applications for a Project Administrator with an expected starting hourly rate of $25.00-$27.00/hour, with eligibility for overtime. This is a hybrid role, with Monday and Wednesday in our Denver office, and the other days remote during normal office hours.

Essential Functions

Performs administrative functions of the workflow process and producing detailed, accurate deliverable reports for each project assigned

Establish and maintain deadlines, understand clients' needs, assist with production of reports, organize and maintain electronic files and folders, and manage data

Monitor office and breakroom supply inventory, coordinate ordering supplies, assist with organizing and executing office meetings and/or social functions

Learn and understand variety of reports, understand general scope of work according to contract(s), determine appropriate templates, confirm and publish report deadlines, guide team to remain on schedule

Enter information into project spreadsheets regarding timeline, work remaining, and payment disbursements

Create invoices, manage files and folders within formatting guidelines, maintaining updated CRM database.

Qualifications, Skills, and Qualities

High school diploma or equivalent is required. Associate or bachelor’s degree is desired preferably in English, business administration, or related field.

Two to five years of administrative work experience, preferably in an AEC related field, creating accurate detailed reports

Excellent verbal and written communication skills to communicate professionally with internal and external parties

Exceptional proofreading, editing, content reading, and formatting skills

Proficient with current software and platforms including Microsoft Office 365 (Outlook, Word, Excel, Teams, Dynamics), Box, and Bluebeam

Ability to master additional software and platforms utilized or adopted by the company including, but not limited to, PlanGrid, FileMaker, and Quire

Our ideal candidate will be successful because they are resourceful, persistent, organized, detail-oriented, flexible, compassionate, accountable, a self-starter, with a passion for knowledge and a high level of emotional intelligence

Physical Requirements

Candidates should have the ability to:

Remain in a stationary position 50% or more of workday

Occasionally move about inside the office to access file cabinets, office machinery, etc.

Operate a computer (keyboarding) and other office productivity machinery such as a calculator, copier/scanner/printer

Occasionally lift/force exerted up to 15 pounds; and

Should possess visual acuity adequate to perform job duties, including reading information from printed sources and computer screen

Benefits

Marx|Okubo is a privately held Employee Stock Ownership Plan firm; employee-owned, we offer internal growth, continuing education, mentor/mentee opportunities, as well as 100% paid health insurance premiums for employee, up to a 30% match on your 401(k) contributions, and competitive compensation. Our culture is open to fresh perspectives, curiosity, diversity, and analytical mindsets.

Marx|Okubo is dedicated to the principles of equal employment opportunity. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also Marx|Okubo’s policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions.

We perform background checks via an agency after offers of employment are accepted and review them on an individual basis for inconsistencies or violations to determine the next steps in the recruitment process.

**No agencies will be used for this role.

Please submit your application via our ADP Career Portal by 3 p.m. MT on Friday, April 11, 2025