PAYROLL SPECIALIST

Pay Rate : $18-$24.88 per hour

Pay within this range is based on experience and education

DEI Values Statement :

Mary Cariola Center recognized that a high performing organization is one that cultivates a culture where everyone feels like they belong. Through continued dialogue, education, a policy development, we are committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work. As an agency found on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued.

Duties and Responsibilities

• Review and enter information for new hires, job changes and salary increases into the HRIS / Payroll system
• Complete all terminations within the HRIS / Payroll and Time and Attendance systems in a timely fashion
• Maintain W-4 file
• Review and compute mileage reimbursement forms
• Process and complete accurate payroll model(s) for weekly and semi employees, preparing checks for distribution
• Upload ACH direct deposit files to the bank following the appropriate schedule
• Import various files into Ultimate Kronos Group (UKG) including files for earnings, wage increases, user defined annual salaries, etc. accurately
• Prepare and upload the weekly, quarterly and annual tax files to Ceridian
• Assign and maintain accurate position number & labor allocations at the employee level in UKG Payroll
• Submit requests to the Accounts Payable Bookkeeper for all payments necessary for payroll deductions including garnished wages, United way, etc.
• Identify and report policy and / or procedural related gaps related to Personnel Action Forms
• Follow up with Human Resource Specialist and / or Human Capital Manager on corrective action
• Identify and report software or hardware issues in UKG Payroll and Asureforce Time & Attendance, submitting a case with the vendor if required
• Plan, coordinate and conduct the annual internal year-end review process related to UKG Payroll, Ceridian Tax
• Prepare Employee W-2's for distribution
• Create & maintain annual calendars in UKG Payroll and Asureforce Time & Attendance systems
• Create annual deduction calendar(s) in Microsoft Excel
• Report payroll timecard metrics and follow up on missing approvals
• Maintain and submit several reports / metrics including but not limited to, Department of Labor Reports, Federal Census Reports, Weekly Unapproved Time Metrics, etc.
• Field supervisor and / or employee questions and requests related to hours and earnings
• Train Supervisors on Time and Attendance System when necessary
• Conduct New Hire Orientation training to all new Community Services employees reviewing payroll procedures (enrollment of biometric timeclock, timecard approvals, time off requests, PTO policy, tax forms, etc.)
• Review Direct Deposit requirements and deadlines with new employees, assisting with enrollment when needed
• Compile, type and file all necessary program-specific reports, forms, records, individualized plans, documentation sheets and other related materials
• Other duties as assigned

Qualifications

Preferred Qualifications

EEO Statement :

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, domestic violence victim status, veteran or disability status.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Salary : $18 - $25