Assistant Director

Job Title: Assistant Site Director

Reports To: Site Director

FLSA Status: Exempt

Customary Work Days: Monday through Friday

Saturday and Sunday as needed

Customary Work Hours: 8:30 AM to 5:30 PM

Hours may vary as needed

Position Summary

The Assistant Site Director supports the Site Director in managing a child development program by overseeing daily operations, staff, parent communication, and ensuring regulatory compliance. This role focuses on maintaining a safe, effective, and nurturing environment that promotes growth for children, staff, and families.

Duties & Responsibilities

Communication with Parents:

• Assist in maintaining open communication with parents, including scheduling and facilitating meetings, assisting with concerns, and collaborating on child development needs.
• Support the recruitment and enrollment process for new parents, including managing documentation and fees.
• Help organize and conduct parent workshops, conferences, and home visits as needed.
  
  

Documentation & Reporting

• Assist the Site Director in maintaining center inventory and overseeing supply orders for food, maintenance, and classrooms.
• Support in monitoring and documenting children’s attendance and ensuring proper documentation of petty cash, receipts, and check requests.
• Ensure that classroom and administrative records are up-to-date and compliant with program expectations.
  
  

Center Operations

• Monitor and assist in the staffing schedule to ensure smooth operations of the center.
• Help ensure that the center and classrooms comply with city, state regulations, and NAEYC standards.
• Support the Site Director in managing center safety, emergency procedures, and addressing maintenance concerns.
  
  

Staff Supervision And Support

• Assist in conducting staff meetings and individual supervision meetings to address concerns and foster teamwork.
• Observe classrooms to ensure compliance with curriculum, paperwork, and regulations.
• Support staff performance evaluations and professional development.
• Assist in tracking timesheets, vacation requests, and compensatory time for staff.
  
  

Assess Children

• Support in administering child screenings and ensuring completion of required assessments (e.g., ESI-R, My Teaching Strategies Creative Curriculum, Ages and Stages).
  
  

Administrative Support

• Work closely with the Site Director and other content area specialists to coordinate activities, meetings, and committees.
• Assist with coordinating meetings and collaborating with mental health consultants, disability teams, and external resources.
• Ensure timely submission of reports and documentation as required by the program.
  
  

Community Relations

• Assist in fostering relationships with local agencies and community partners, and maintain communication to ensure resources are available to families.
• Support the Site Director in contacting state and city representatives as needed.
  
  

Teaching & Curriculum Support

• Step into teaching and lead documentation responsibilities in the absence of the Site Director or during staff vacancies.
• Support coordination of field trips and ensure educational activities meet the standards set by the program.
  
  

Job Requirements

Other Duties as Assigned:

Education And/or Experience

• Bachelor’s Degree in Early Childhood Education from an accredited college or university or related field with a minimum of 18 credit hours in Early Childhood Education.
• Gateways ECE credential Level 5
• Gateways Director’s credential Level 1