What are the responsibilities and job description for the Sr Admin Assistant US position at Mary Kay Global?
Company Overview
Looking for a career where you can make a difference? At Mary Kay we are committed to enriching the lives of women and their families around the world, we offer careers with unlimited opportunities to do something beautiful every day. More than 5,000 employees work in locations around the world. They provide the products, marketing and other support to millions of Independent Beauty Consultants (IBCs) who work as independent contractors, selling our products directly to consumers in nearly 40 markets on five continents.
We are a company that believes in our people and cares for them with truly exceptional benefits. We offer:
Performs administrative duties to support departmental management. Requires detailed knowledge of the function and a good understanding of overall Company business and objectives.
Essential Duties And Responsibilities
Education – High School diploma or equivalent
Experience – 5 years experience in administrative support
Looking for a career where you can make a difference? At Mary Kay we are committed to enriching the lives of women and their families around the world, we offer careers with unlimited opportunities to do something beautiful every day. More than 5,000 employees work in locations around the world. They provide the products, marketing and other support to millions of Independent Beauty Consultants (IBCs) who work as independent contractors, selling our products directly to consumers in nearly 40 markets on five continents.
We are a company that believes in our people and cares for them with truly exceptional benefits. We offer:
- A comprehensive health plan which includes medical, dental, and vision with low premiums
- 401(k) plan
- A generous profit-sharing program
- Free access to on-site fitness center and on-site clinic
Performs administrative duties to support departmental management. Requires detailed knowledge of the function and a good understanding of overall Company business and objectives.
Essential Duties And Responsibilities
- Administrative Support - Supports the Vice President and/or Division administratively with calendar management, expense reports, travel arrangements and itineraries, staff meeting agendas and minutes, and presentations. Also provides administrative support to Division Directors and departmental personnel, as needed. May perform miscellaneous duties such as maintaining department calendar and contacts, assisting with marketing projects, pulling sales force information, department holiday party and other miscellaneous team building events, performing investigative research, and resolving inquiries.
- Product Closet – Owns the organization and inventory management of the product closet, including both existing inventory and new production. Responsible for coordinating receipt of first production samples with Inventory Planning, distributing that product to designated recipients and accounting for its inclusion in the closet. Responsible for managing the budget for the closet and maintaining inventory levels of all active regular line and limited-edition products for team needs. Responsible for archiving and keeping sample records of all non-active limited edition and phased-out regular line products.
- Product Requests and Mailings – Build makeup kits for events and influencer partnerships. Place product orders for Social Media and PR agencies’ closets, Social Media photo and video shoots and PR events and sponsorships. Occasional packing and shipment of products to Beauty Editors, influencers, and paid media partners. Occasional printing of collateral to support mailings.
- Product Comments – Autonomously manages the collection of product-related salesforce feedback. Provides reporting of that feedback on a monthly basis, plus an annual rollup as well as post-event to US leadership team.
- Assistance with Special Events – Responsible for coordinating specific aspects of the Product Area before, during and after special events. Includes planning and arranging for delivery of supplies and product to event venues, placing Business Use orders, shopping for supplies, merchandising and packing and unpacking.
- Budget – Works with Accounts Payable to ensure invoices are received, processed, and paid. Obtains the proper invoice approvals and tracks them for the team.
- This job requires on-site work at a Mary Kay facility.
Education – High School diploma or equivalent
Experience – 5 years experience in administrative support
- Must be proficient in Microsoft Office.
- Proficiency with word processing, spreadsheet, PowerPoint, and graphic presentation software is required.
- Experience working in a fast-paced, highly dynamic environment is preferred.
- Must be organized, have a strong attention to detail and be self-directed to successfully work on multiple projects simultaneously with minimal supervision of tasks.
- Excellent oral and written communication skills required to work successfully with a diverse group of individuals, including internal partners and the independent sales force.
- Ability to obtain the assistance of subject matter experts and to maintain open two-way communication with internal departments to collaborate on upcoming projects and promotions.
