Clerk Principal for Elementary

JOB DESCRIPTION Nogales Unified School District #1

CLERK PRINCIPAL FOR ELEMENTARY

Purpose Statement:

The job of CLERK PRINCIPAL FOR ELEMENTARY is done for the purpose/s of ensuring accurate attendance accounting within the school site; providing general clerical support, information and/or direction as may be assigned; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; and conveying attendance related information to appropriate parties.

This job reports to PRINCIPAL

Essential Functions

Compiles student records (e.g. birth certificates, transfers, immunization, etc.) for the purpose of meeting state, federal and/or district requirements. 

Ensures accuracy of attendance records (e.g. verification of forgeries, truancies, etc.) for the purpose of complying with state laws governing attendance accounting.

Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.

Monitors assigned district activities and/or program components (e.g. Attendance monitor, lunch counts, lunch ticket sales, student activities) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.

Operates automated student attendance system and other software as needed (e.g. power school, visions) for the purpose of accurate tracking and documentation of student attendance information.

Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

Processes documents and materials for the purpose of disseminating information to appropriate parties.

Provides in-service training to district office and school site staff (e.g. Attendance, power school) for the purpose of ensuring accurate attendance accounting within the district.

Researches discrepancies of attendance information and/or documentation (e.g. attendance records, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.

Other Functions

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Attends professional meetings for the purpose of remaining knowledgeable with current regulations and practices.

Communicates with district employees, county administration, etc. for the purpose of resolving problems and coordinating activities and processes.

Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.  Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment, record keeping.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.  Specific knowledge required to satisfactorily perform the functions of the job includes: business telephone etiquette, computer operation/skills, concepts of grammar and punctuation, excel software program, office methods and procedures, standard office software.

Responsibility

Responsibilities include: working under direct supervision using standardized procedures; providing information and/or advising others; and operating within a defined budget.  Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to effect the Organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.  Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience             Job related experience is required.

Education               High School diploma or equivalent.    

Required Testing                                                                     Certificates & Licenses    

  None specified                                                                             None Specified

Continuing Educ. / Training                                                    Clearances

   None Specified                                                                           Criminal Justice Fingerprint/Background Clearance

FLSA Status                                                    Approval Date                                                       Salary Grade

Non Exempt                                                                                                                                     Classified 3

Job description available upon request

Salary : $16