Office Manager

State of Maryland

Department of General Services

Office Manager

Closing date: February 24, 2025

Salary: $55,000 - $70,000 (depending on experience and qualifications)

Primary Location: Annapolis, Maryland (position works solely in-person)

This is a Special Appointment position and therefore serves at the pleasure of the Appointing Authority (“at-will”).

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process.

Here at DGS, we truly Do Great Service… Consider joining our team!

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The Maryland Department of General Services (DGS) is looking to hire a talented and experienced Office Manager for Government House, the executive residence of the Governor of Maryland and First Family. This role requires a highly organized, detail-oriented individual with strong interpersonal and technical skills to oversee and coordinate the administrative and operational functions of the residence and executive office. This position offers a unique opportunity to contribute to the operations of a historic and prestigious residence. Candidates with a strong sense of responsibility, exceptional organizational skills, and a collaborative mindset are encouraged to apply.

This position is designated as essential and must be available to report to or remain on-site during emergency or unplanned situations.

Primary Responsibilities:

Administrative and Clerical Duties:

Manage all Government House correspondence, including typing, editing, and filing official communications.

Prepare and distribute weekly schedules, memos, event details, and updates to all staff.

Check Principals’ calendars for changes or modifications and communicate with staff.

Order office supplies.

Answer and direct all incoming calls; sort and distribute mail, and maintain organized records.

Prepare final guest lists for Executive Protection.

Coordinate background checks with vendors and executive protection

Accounting and Financial Management:

Handle all petty cash management, including tracking disbursements, maintaining receipts, and bank runs; assist the Assistant Residence Manager with reimbursements.

Load checks and invoices through the financial system.

Event Coordination:

Assist with scheduled events, including setup and support, as needed.

Must be available to work events as event staff (bartender/server), as needed.

Inventory and Records Maintenance:

Maintain and update inventory records for property, art, furnishings, and gifts belonging to the Government House.

Collaborate with the Department of General Services, Maryland State Archives, and other stakeholders to ensure accuracy.

Coordinate with DGS’ Inventory Standards and Support Services Division for inventory management, photography, archiving, and government property sales.

Tour Coordination:

Schedule and oversee all public tours of Government House, working closely with Maryland Legislative Services guides.

Update and distribute tour documents.

Qualifications:

• 4 years of experience in office management, or executive support / administrative coordination in a high-profile setting is required.
• Background and experience in event planning, hospitality, or protocol management is a plus.
• Bachelor’s degree in business administration, accounting, or a related field is preferred.
• Advanced knowledge of Microsoft Office Suite (particularly Excel), and Google Suite (Docs, Sheets, Drive) is required.
• Familiarity with accounting and financial management software is a plus.
• Strong creative skills to contribute to event planning and correspondence is preferred.
• Exceptional ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment, as well as ability to multitask and prioritize, are all required.
• Strong communication and relationship-building skills, with the ability to work collaboratively with staff, volunteers, and external stakeholders is required.
• Proven ability to handle sensitive information with discretion and maintain the highest level of confidentiality is required.
• Availability to work evenings, weekends, holidays, and shifts exceeding the standard 8-hours, as needed.

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Benefits:

The State of Maryland offers a generous benefits package that includes:

• Tuition reimbursement for those who qualify
• Free mass transit in Baltimore & Annapolis
• Generous paid leave that increases with years of service
• Paid holidays
• Health coverage with low out-of-pocket costs
• Employee & employer contributory pension plan

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

TO APPLY:

Interested applicants should e-mail a resume and cover letter by February 24, 2025 to dgs.resumes@maryland.gov – include “Office Manager” in the subject line of the e-mail.

For questions, call our HR Office at 410-767-4985.

For more information about DGS, please visit: https://dgs.maryland.gov/.

DGS is an Equal Opportunity Employer