Book keeper and general admin

Job Description

Position Overview:

The Book Keeper / General Administrator is responsible for maintaining accurate financial records and ensuring smooth daily office operations. This role combines financial expertise with administrative skills to support the organization's business functions and goals.

Key Responsibilities:

Bookkeeping

• Record daily financial transactions, including accounts payable/receivable, quickbooks and excel, and bank reconciliations.
• Prepare monthly, quarterly, and annual financial reports.
• Maintain and update financial records, ensuring compliance with accounting standards and regulations.
• Process invoices, expense claims, and manage petty cash.
• Assist in budget preparation and financial forecasting.
• Liaise with accountants, as required.
  
  

General Administration

• Manage office supplies, equipment, and facility maintenance.
• Handle correspondence, including emails, phone calls, and mail.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Schedule meetings, appointments, and coordinate calendars.
• Provide administrative support to team members and management as needed.
  
  

Other Duties

• Support project management by organizing tasks and tracking progress.
• Undertake additional tasks or projects as directed.
  
  

Required Qualifications:

• Proven experience in bookkeeping and general administration.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Understanding of financial regulations and confidentiality.
  
  

Preferred Qualifications:

• Certification in bookkeeping , accounting, or a related field.
• Experience in [industry/sector-specific experience if relevant].
• Knowledge of CRM or project management tools.
  
  

Key Competencies:

• Analytical thinking and problem-solving.
• Time management and ability to meet deadlines.
• Adaptability and willingness to learn.
• Team player with a proactive attitude.