Program Associate, Fellowships & International

Are you eager to be part of an organization that champions artistic creativity and connects communities through meaningful arts experiences? Look no further! Mid Atlantic Arts, situated in Baltimore, Maryland, is a dynamic force in providing grant support and diverse multi-state programming throughout the mid-Atlantic region. Please include your cover letter and resume as part of your application.

At Mid Atlantic Arts, we believe in the power of the arts to inspire, connect, and transform. As one of the six regional arts organizations in the United States, we play a pivotal role in fostering and funding the creation and presentation of artistic expression. Our collaborative efforts with the National Endowment for the Arts and its member state and jurisdictional arts agencies allow us to make a lasting impact on both our region and beyond.

Job Description

Are you ready to be a key player in a team dedicated to supporting artistic expression and creating impactful art experiences? Mid Atlantic Arts is excited to welcome an enthusiastic and experienced Program Associate, Fellowships & International to join our organization. Reporting directly to the Program Director, International & Program Director, Fellowships, this role supports Mid Atlantic Arts’ international portfolio, as well as Individual Artist Fellowship programs in partnership with state arts councils (NJ and DE). The Program Associate assists both the Program Director, Fellowships, and the Program Director, International in providing generous administrative and technical support to program applicants and grantees. The position’s responsibilities include assisting with panel review/meetings, researching professionals in various artistic disciplines to serve as potential panelists, and developing and maintaining program communication strategies. The Program Associate, Fellowships & International also supports meetings and events that advance the organization’s mission, including representing Mid Atlantic Arts at various events and organizing program informational webinars.

What We Offer

• Why Mid Atlantic Arts?
• Full-Time Position: You'll be an integral part of our team, reporting directly to the Executive Director.
• Competitive Salary: The hourly range for this position is $23.56 to $26.44 commensurate with experience.
• Comprehensive Benefits: Enjoy a full range of benefits, including Medical, Dental, Vision, AD&D, Retirement, Paid Parental Leave, Vacation/Sick/Holiday Leave, and Professional Development opportunities
• Dynamic Work Environment: Join a passionate team committed to making a difference through the arts.
• Work How You Thrive: This is a Hybrid/Remote! (Preferred: Baltimore/DC Area): This position offers a dynamic hybrid/remote work arrangement, allowing you to strike the perfect balance between professional excellence and personal well-being. Candidates must reside in the Mid-Atlantic region. The region includes New York, New Jersey, Pennsylvania, Delaware, Maryland, Virginia, West Virginia, District of Columbia, the US Virgin Islands and Puerto Rico. While we welcome talent from the Mid-Atlantic area, we prefer candidates in the vibrant Baltimore/DC area. Join us and let your career flourish, all while enjoying the flexibility of a hybrid work environment!
  
  

Responsibilities

• Assist in maintaining online grant forms for various grant programs.
• Assist in reviewing a high volume of submitted applications for eligibility and completeness and work directly with applicant artists to remediate application issues wherever possible.
• Provide technical assistance, information, and other support to applicants, grant recipients, and other constituents through one-on-one support, training videos, and webinars.
• Organize program informational webinars and other events including registration, program presentation, and communication to attendees.
• Plan and implement logistics for grant panel meetings and professional development webinars. Liaise with contractors, including management of contracts and the payment process.
• Write, proof, and edit internal and external communications, including guidelines and online grant forms.
• Assist in developing and maintaining program-specific content in coordination with colleagues including program web pages, emails, online resources, press releases, print collateral, and social media.
• Assist with program documentation, evaluation, and information sharing; work with Development staff to support reporting and case-making with donors and funders, and to connect program knowledge across organization and with field.
• Research professionals in various artistic disciplines to serve as potential panelists, and, in addition, research prospective applicants and agents for International.
• Help manage data collection – including tracking, retrieval, and reporting – and interface with online grant systems and database.
• Assist in coordinating grant notifications, agreements, and panel review feedback for program applicants and grantees.
• Work collaboratively with the Program Director, Fellowships, to assess and streamline the administration of the NJ Individual Artist Fellowships program including:
• Participate in an annual debrief with State Arts Council staff.
• Review guideline requirements to improve clarity and ease-of-use in keeping with the parameters set forth by the State Arts Council.
• Develop and test the online application, with particular focus on accessibility.
• Assess feedback from the field.
• Travel for this position is infrequent but local and national travel for conferences, meetings, and other events, or for professional development, may be required.
• Actively participate in Mid Atlantic Arts’ strategic efforts to advance diversity, equity, inclusion and accessibility within the organization and the broader arts community.
  
  

Qualifications

• Bachelor’s degree or equivalent with at least three years of experience working in the arts, arts administration, or in an arts-related field.
• Experience working with or supporting practicing artists in an administrative context, and providing technical support or training
• Outstanding communication skills: verbal, written, and interpersonal.
• Ideal candidates will be extremely detail oriented, committed to accuracy, and able to effectively manage large volumes of data.
• Strong organizational and planning skills with ability to anticipate, initiate, and advance multiple priorities and projects concurrently.
• High proficiency in Microsoft products, particularly Excel, Outlook, PowerPoint and Word.
• Experience with data entry and web-based grant application platforms, including data entry and tracking; data cleaning; and database maintenance, or the demonstrated ability to learn and use similar data management systems.
  
  

Preferred Qualifications

• Experience with grantmaking.
• Professional experience interfacing with a diverse public constituency.
• Experience with international artists/presenting communities and knowledge of the national scope in performing arts.
• Comfort with public speaking, teaching, or workshop facilitation.