What are the responsibilities and job description for the Activities-Bookkeeper-Cashier-Inventory Secretary - Level 2 @ Marysville Tulalip Campus position at MARYSVILLE SCHOOL DISTRICT?
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To be
considered for this position, applicant must complete the following prior to
the job closing date.
- Add a cover letter
- Under Academics, add High School or GED from drop down arrow, select your high school, select General Studies, select Years Attended, and uploaded one of the REQUIRED documents below:
- High school diploma OR
- High school transcript evidencing a graduation date OR
- Proof of GED OR
- College diploma evidencing Associate's degree or higher OR
- Copy of Official college transcript evidencing Associate's or higher degree
- Add relevant experience for past 10 years
- Add 3 references (e.g. current supervisor, past supervisor(s), co-worker). NO PERSONAL REFERENCES ACCEPTED.
- Upload a resume – Include current and previous supervisor(s) contact information
- Complete Qualification Questions
Starting Hourly Rate of Pay:
Job Summary:
The Activities-Bookkeeper-Cashier-Inventory Secretary is
responsible for maintaining individual sport budgets, money receipting,
invoicing, scheduling for various athletic events and activities, concession
stand operations; providing budgetary support to SLC Principals and general
building budget support; receipting, posting, balancing, and reporting of all
money received from students and student clubs; maintaining student fine
records; maintaining textbook inventory data; maintaining, monitoring, and
reporting of financial and statistical records, budgets, grants, funds, and
inventories; communicating with and providing customer service to students,
parents, staff, and/or outside agencies or vendors to meet district needs;
preparing and processing a variety of documents, invoices, orders, etc.;
processing a variety of district documents; and inputting of data into
computer.
Minimum
Qualifications:
- High School diploma or equivalent
- 2 years of previous secretarial or clerical experience required (K-12 educational system preferred)
- Experience and/or training with cultural, ethnic, and language diversity preferred
Essential Job
Functions:
This
list of essential job functions is not exhaustive and may be supplemented as
necessary. Depending upon individual
assignment, the employee may perform all or a combination of several of the
following duties:
- Provide customer service to students, parents, staff, and community including answer telephone, greet and direct visitors, resolve conflict, disseminate information, etc.
- Answer incoming calls on multi-line telephone, direct callers as appropriate, and take and refer messages
- Explain documents and requirements and answer procedural inquiries
- Coordinate athletic activities including concessions, jamborees, invitationals, tournaments, out-of-town travel, etc.
- Receive, receipt, post, deposit monies (ASB and General Fund) , and report money from various events and activities
- Train students with regards to concession stand sales and procedures
- Operate a variety of office equipment
- Perform data entry, word processing, spreadsheet, and database functions
- Coordinate building functions and activities with staff and outside agencies/vendors to ensure district and/or student needs are met
- Monitor, maintain, and retrieve information for budgets, funds, etc. to meet district, State, and federal requirements
- Create and maintain a variety of files, logs, and other records/documents (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available
- Prepare and process various district documents including travel requests, purchase orders, calendars, correspondence, memos, budgets, reports, etc. to provide information to district, staff, students, parents, and community
- Prepare and process various district documents to meet district, state and/or federal regulations
- Generate reports and other required information
- Input various financial data (fiscal and budget) into computer systems to meet district, state, and federal regulations
- Sort and distribute mail (internal and external)
- Attend, assist, and/or schedule meetings and training as directed
- Order supplies, materials, and repairs as necessary
- Monitor student workers in office area
- Provide back-up and peak-load coverage for other office staff
- Maintain consistent presence at assigned worksite and regular work hours
- Professionally interact with students, staff, and public
- Comply with all district policies and procedures
- Perform related duties as assigned
Desired Skills:
- Knowledge of proper English grammar, spelling, and usage in both oral and written communication
- Knowledge of business math, effective office operations and procedures, and alpha-numeric filing systems, district account codes, policies, and procedures, and state and federal policies and procedures
- Knowledge of proper English grammar, spelling, and usage in both oral and written communication
- Knowledge of effective office operations and procedures, and alpha-numeric filing systems, district account codes, policies, and procedures, and state and federal policies and procedures
- Knowledge of basic accounting principles and financial and statistical record keeping
- Knowledge of Associated Student Body policies, laws, and procedures
- Working knowledge of district-adopted software including Microsoft Office Suite, Gmail, Blue Bear, Citrix, and WESPaC
- Ability to remain flexible to assignment changes
- Ability to supervise student activities
- Ability to operate a variety of office machines including telephone, copier, 10-key calculator by touch, PC computer, etc.
- Ability to read and interpret specific rules and laws and apply them with good judgment in a variety of procedural situations
- Ability to handle confidential matters and information in a professional manner
- Ability to work in an atmosphere where interruptions occur frequently and priorities are often modified using a high degree of flexibility
- Ability to maintain high standards of professionalism and diplomacy in dealing with the public and district staff
- Ability to establish cooperative working relationships with district staff to enhance the completion of assigned tasks
- Ability to communicate effectively with co-workers, students, parents, and the public
- Ability to organize, set priorities, meet deadlines, attend to detail, follow-through on a variety of assigned tasks
- Ability to understand and complete oral and written instructions
- Ability to compose, edit, and format documents using different software programs
- Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work
- Ability to type/keyboard accurately at a minimum of 45 words per minute
- Ability to lift objects weighing up to 40 pounds
Marysville School District complies with all federal and Washington State rules and
regulations
and will provide equal employment opportunity and treatment for all applicants
and staff in recruitment, hiring, retention, assignment, transfer, promotion
and training. Such equal employment
opportunity will be provided without discrimination with respect to race,
creed, national origin, age, honorably-discharged veteran or military status,
sex, sexual orientation including gender expression or identity, marital
status, the presence of any sensory, mental or physical disability or the use
of a trained dog guide or service animal by a person with a disability. The district will provide equal access to
school facilities to the Boy Scouts of America and all other designated youth
groups listed in Title 36 of the United States Code as a patriotic
society. The following employees have been designated to handle questions
and complaints of alleged discrimination:
Civil Rights Coordinator - Gregg Kuehn, Risk Management Supervisor, gregg_kuehn@msd25.org, 360-965-0110; Title IX Officer - Jason Thompson, Deputy
Superintendent, Jason_thompson@msd25.org
, 360-965-0004; Section 504 Coordinator, Nancy Smith, Director of Categorical
Programs, nancy_smith@msd25.org, 360-965-0051; ADA Coordinator – Ginger Merkel, Executive
Director of Special Education, ginger_merkel@msd25.org,
360-965-0174. Address: 4220 80th
Street NE, Marysville, WA 98270. Website: www.msd25.org Marysville School District is a drug- and tobacco-free workplace.
