Guidance Assistant/Secretary

REPORTS TO:                          
   Early College High School Principal
 
EMPLOYMENT STATUS:        
   Regular, full-time         
   Pay Grade 40
 
FLSA STATUS:                        
   Non-Exempt
 
POSITION SUMMARY:           
   Manage records and provide clerical support for the ECHS Guidance Department.

ESSENTIAL FUNCTIONS:

• Enroll and withdraw students according to district and building procedures; for example, request and transfer records, update student profiles, notify transportation, assign lockers.
• Maintain the guidance office records; for example, student schedules, grade reports, transcripts and test records.
• Enter student data into the records management system, with particular attention to the Ohio Proficiency test information.
• Assist with the Proficiency and ASVAB testing programs by performing activities such as scheduling rooms, proctoring, preparing and packaging materials.
• Run grade reports and other lists requested by the Guidance Counselors or administrators.
• Train and assist students in the use of the career and college information computer system.
• Assist with the development of newsletters, bulletins and other communication devices.  
• Supply records, as requested and according to district procedures, to students, parents, colleges, employers, agencies, and institutions.
• Keep student files, including confidential files and health records, current and well organized.
• Schedule appointments for the Guidance Counselors.
• Process student activities such as college visitations, college entrance exams, correspondence tests and shadowing appointments.
• Prepare requisitions for the Guidance office.
• Maintain the confidentiality of information that is not public domain.

OTHER DUTIES AND RESPONSIBILITIES:

• Participate in professional development activities as assigned.
• Maintain an appropriate personal appearance.
• Observe all safety and health regulations of the school district.
• Serve as a role model in the practice of ethical principles, responsible behavior and democratic values.
• Perform other duties as assigned by the Guidance Counselors or the Principal.

QUALIFICATIONS:

• High School diploma.
• Post high school education preferred.
• Experience with computer programming, data entry, word processing, spread sheet and presentation data bases.
• Alternate to these qualifications as the Superintendent and/or Board of Education may find appropriate.

 REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Proven knowledge in Microsoft Office - Excel and Word, as well as, Google.
• Well-developed skills in word processing, spread sheet data base and presentation data base, preferably Microsoft Word, Excel and PowerPoint.
• Knowledge of the school district’s student management database.
• Ability to work cooperatively with all staff and to interact with staff, students and the public in a positive manner.
• Ability to perform tasks requiring high accuracy and close attention to detail.

EQUIPMENT OPERATED:

• Computer/printer.
• Telephone and fax machine.
• Copier.
• Other office machines and educational equipment.

WORKING CONDITIONS:

• Potential exposure to blood or other body fluids.
• Occasional operation of a vehicle in inclement weather.
• Regular requirement to sit, stand, walk, talk, hear, see, read, reach with hands and arms, stoop, crouch, and kneel.
• Occasional requirement to lift, carry, push and pull various items; for example, equipment and supplies, up to 25 lbs.

NOTE:  The above lists may not be ranked in order of importance.
 
CONDITIONS OF EMPLOYMENT:

• Length of Employment:  One Year Limited Contract
• Salary:  Based on current classified salary schedule with appropriate experience and training
• Fringe Benefits:  Based on current classified handbook

ADDITIONAL INFORMATION: 
 
Please submit a letter of interest and resume to the online application.  Please do not send materials through U.S. mail or by e-mail, all documents should be uploaded to your application.  
 
If your qualifications meet our needs we will contact you for further information and a possible interview.
 
The Marysville Exempted Village School District is an EQUAL OPPORTUNITY EMPLOYER and is in compliance with SECTION 504 OF THE REHABILITATION ACT OF 1973.
 
Posted Internally: February 26, 2025
Internal Application Deadline: March 4, 2025