What are the responsibilities and job description for the Part-Time Administrative Assistant for Natural Sciences, Math, and Computer Sciences position at MARYVILLE COLLEGE?
Job Details
Description
Position Title: Part Time Administrative Assistant Department: Natural Sciences, Math, and Computer Sciences 1
Title of Immediate Supervisor/Leader to Whom This Position Reports: Chairs, Natural Sciences, Math, and Computer Sciences
*Expected Daily Work Hours: 8:00am – 3:30pm *Expected Weekly Work Schedule: Monday – Friday – 10 months
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* College offices are normally open from 8:00 AM until 5:00PM, Monday through Friday. However, due to the nature of responsibility to the student body, individual offices or departments may have operating hours that extend beyond this period and may include evening or weekend hours. Non-exempt employees will normally work 8 hours per day. Overtime (any hours in excess of 40 per week) for non-exempt employees is required to be approved, in advance by the department supervisor. Exempt employees will typically work at least 40 hours per week and such additional time as may be reasonably required to fulfill the obligations of their position description. Such additional work may include evenings and weekends and should be described in this document. |
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Summary of this position: |
Assist in clerical, administrative, and academic matters by organizing and managing a variety of tasks in a discreet and professional manner to two divisions located in Sutton Science Center, the Division of Natural Sciences, and the Division of Mathematics and Computer Sciences. This is a 10-month position.
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Minimum Qualifications Required: (please be specific and respond to every question; indicate none if not applicable) |
Education required to ensure success in this position:
- High school diploma or equivalent, required.
Experience required to ensure success in this position:
- Previous office experience working with many people, especially in educational support setting desired.
Special skills, knowledge, and abilities:
- Proficient in use of Microsoft applications including Word, Excel, PowerPoint, Publisher, Teams and Outlook
- Ability to work well with others, including a diverse range of cultures and backgrounds.
- Strong organizational skills with the ability to adapt and problem solve.
- Ability to perform basic math, read, write, comprehend instructions, and communicate effectively in written and verbal formats.
License, certification, or registration necessary:
- Valid Driver’s License with no significant violations or at-fault accidents in the past 3 years.
Physical requirements:
- Ability to navigate campus/public buildings and grounds.
- Ability to use a computer for an extended period of time.
- Employees must occasionally lift and/or move up to 30 pounds and regularly lift/move 5-10 pounds.
Environmental conditions:
- Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty.
Ability to operate the following vehicles or equipment:
- SUV, or light duty truck.
- Standard office equipment: computer, phone, etc.
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Primary duties and responsibilities (Typically ~7 primary duties comprised of 80% of the responsibilities): |
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Order and maintain supplies and printer equipment.
- Provide clerical support for academic matters, meetings and events
- Design and implement flyers, brochures, and newsletters.
- Prepare outgoing mail, FedEx, e-mails, and other communications. Deliver and pick up mail daily from the Campus Post Office
- Schedule, coordinate, and manage various meetings and events for the divisions.
- Directly Supervise a student worker.
- Track division budgets, including submitting purchase requisitions and reconciling purchases
Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.
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Leadership requirements: |
- Does the person in this position directly supervise other staff/team members? No
If yes, how many? ___________
- Does the person in this position directly supervise students? Yes
If yes, how many? 1
This is a benefits eligible position! Please see more details about our benefits here: https://www.maryvillecollege.edu/about/inside/human-resources/
Non-Discrimination Statement:
Maryville College is an Equal Opportunity Employer. As a learning community, our members include persons with a variety of interests, backgrounds, beliefs and nationalities which enriches the experience for all. The College embraces diversity and is committed to creating an inclusive and safe environment free from harassment and discrimination. Maryville College does not discriminate on the basis of race, color, gender, ethnic or national origin, religion, sexual orientation, age, disability, or political beliefs in the provision of educational opportunities, employment practices or benefits.
Qualifications
