Legal Administrative Assistant

Job Summary:

Masis Professional Group has an immediate need for a Legal Practice Assistant (LPA) at a very well established and highly reputable law firm in the Hackensack NJ area. The ideal candidate will have 3 years of legal experience and a strong background in supporting attorneys and associates across a variety of practice areas, including Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, and Trusts & Estates. The LPA will provide critical administrative support and ensure efficient operations within the firm.

Key Responsibilities:

• Provide administrative and practice support to attorneys and associates across multiple practice areas, including Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, and Trusts & Estates.
• Draft, proofread, and revise legal documents such as correspondence, pleadings, motions, and other legal materials.
• Manage and maintain case files, ensuring all documents are organized, up to date, and easily accessible.
• Coordinate and schedule client meetings, depositions, and court appearances.
• Assist with case management, including maintaining dockets, deadlines, and scheduling for various legal matters.
• Perform legal research and assist with case preparation, including discovery and trial preparation.
• Communicate with clients, opposing counsel, and court personnel as needed, providing excellent customer service and acting as a liaison for the legal team.
• Ensure compliance with internal policies and procedures while maintaining confidentiality and adhering to ethical standards.
• Support attorneys in preparing presentations, reports, and other necessary documents.
• Utilize legal management software such as InTapp, iManage, and Microsoft Office tools to streamline workflow and improve efficiency.

Qualifications:

• 3 years of legal experience in a law firm or corporate environment, with experience supporting multiple practice areas, including Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, and Trusts & Estates.
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced, high-volume environment.
• Strong attention to detail and accuracy, with the ability to manage large volumes of work effectively.
• Excellent verbal and written communication skills, with a client-focused approach.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and InTapp is required.
• Knowledge of iManage and PowerPoint is a plus.
• Ability to work independently as well as collaboratively within a team.
• Strong problem-solving skills and the ability to think critically and proactively.
• A high level of professionalism, integrity, and confidentiality.

Education & Experience:

• Associate’s degree or higher is preferred.
• Paralegal certificate or other relevant certifications are a plus