What are the responsibilities and job description for the Office Assistant position at Masis Professional Group?
Office Assistant Job Description:
Masis Professional Group is looking for a proactive and detail-oriented Office Assistant for a very well established and growing construction firm in the Boxborough MA area on a full-time direct hire basis. In this role, you’ll provide essential administrative support to project managers and field staff, helping ensure smooth day-to-day operations across various projects.
The ideal candidate is highly organized, tech-savvy, and confident with follow-up, documentation, and communication. If you're someone who enjoys being the go-to person for getting things done and keeping a team on track, we’d love to meet you.
Office Assistant Responsibilities:
- Provide general administrative support to the project and office teams
- Draft, format, and manage documents using Microsoft Word and Excel
- Track and follow up on change orders, contracts, and project documentation
- Order and manage office and project-related supplies
- Assist with subcontractor and vendor communication
- Maintain accurate filing systems for contracts and project records
- Support contract execution processes and document distribution
- Coordinate internal meetings, schedules, and basic project tracking
- Assist in maintaining logs for compliance items and certifications
Office Assistant Qualifications:
- Strong proficiency in Microsoft Office, particularly Word and Excel
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple tasks and follow through with minimal supervision
- Comfortable working in a fast-paced, team-oriented construction environment
- Previous experience in construction or project-based industries is a plus
- Knowledge of change orders, contracts, or procurement processes preferred but not required
Salary : $40,000 - $50,000
