LPN/Staff Scheduler FT CL-CG-25021

As a leader in senior living care, Masonic Homes Kentucky knows its services are only as good as the people delivering them. That’s why Masonic has created a work environment where employees are valued and supported both on the job and personally. Along with flexible schedules, same day pay and educational support, Masonic’s perks include a reduced cost Verizon phone plan, free TARC passes, competitive benefits package, employee assistance program and uniforms. Join a team of Passionate People INSPIRING LIVES.

Masonic cares about the well-being of our employees. We provide easy access to programs and resources to help with mental health, work, and life challenges. We believe in creating an inclusive culture supported by reducing workplace stress and fostering a healthy environment.

The Staff Scheduling Coordinator must thrive in a fast-paced environment, be able to motivate and inspire a team and effectively respond to the changing needs of the seniors we serve.

Schedule: Wednesday - Sunday, 8:30 - 5

Job Responsibilities:

• Assists with attendance tracking, including maintaining tardy and absence calendars.

• Reports to Director of Nursing all employees with excess tardiness or absenteeism in accordance with policy.

• Documents employee and Agency cancellations and follows up appropriately.

• Maintains an updated PRN list and distributes to required staff.

• Works with Human Resources and Director of Nursing when scheduling modified work duty employees in accordance with work restrictions and policy.

• Assists employees in accurate completion of forms (i.e. leave and day off requests, time cards, etc) pertinent to scheduling and staffing.

• Completes bi-weekly nursing shift schedules coordinating requests to ensure appropriate coverage of units. Completes and posts work sheets/time schedules.

• Performs miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.

• Works cooperatively with residents, residents' representatives, facility staff, physicians, consultants and ancillary service providers.

• Answers employee calls regarding staffing/scheduling functions. Prepares written correspondence as necessary, including staff grievances pertaining to scheduling.

• Ensures newly hired nursing staff has schedules on day of orientation.

• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.

• Makes recommendations to Director of Nursing concerning staffing and scheduling issues.

• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility.

• Ensures administrative functions are carried out promptly for an efficient operation. Assists in standardizing the methods in which work will be accomplished.

• Coordinates services provided by Agency and maintains Agency records (sign-in forms, staffing needs, contracts and counseling).

• Observes Residents' Rights and safety policies at all times.

• Attends in-service training programs and staffing conferences as needed.

• Comes to work as scheduled and consistently demonstrate dependability and punctuality.

• Other duties as assigned, performed in an effective, timely and professional manner.

Ideal Experiences Include:

• Be self-motivated and results driven - assumes personal responsibility for achieving goals

• Effectively organizes work by anticipating needs and priorities

• Maintains high visibility and availability while in the office

• Handle multiple demands and meet competing deadlines

• Recognizes and understands customer needs and executes duties in a manner that exceeds customer expectations

• Deals with work-related problems, pressure, and stress in a professional and positive manner

• Interested in working with people; listens and provides solutions that assist others

• Works collaboratively and persuasively with other members of the administrative and caregiving team to promote quality healthcare

• Projects a concerned, professional attitude towards department staff and external customers

• Be flexible - quickly and easily adjust to changing situation

• Excellent phone and interpersonal skills; able to be diplomatic

Requirements

Qualifications:

• High School Diploma

• Must be a licensed LPN in the state of Kentucky.

• Staff scheduling experience with long term care background preferred.

• Experience using electronic scheduling software is a must. Specific experience using SmartLinx preferred.