What are the responsibilities and job description for the Aggregate Source License Program Coordinator (Program Coordinator II) position at Mass Dept of Transportation?
Position Summary
Applicants for this position coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required. The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency.
Duties and Responsibilities
- In coordination with the Materials Evaluation and Research Engineer, the Aggregate Source License Program Coordinator will:
- Track aggregate source license applications and renewals.
- Review all submitted license applications for completeness; communicate with applicants as needed with regard to missing or incomplete application documentation.
- Establish records management guidelines for the pyrrhotite evaluation program.
- Draft letters to license applicants reporting approval or denial of licensure.
- Generate license certificates for approved license applications.
- Develop and manage recurring program reports.
- Develop and maintain mass.gov websites related to the aggregate source license program, including a site listing approved aggregate sources, and a site with application instructions and general program information.
- Act as administrator of the ePlace Portal online license application in coordination with the Executive Office of Technology Services and Security (EOTSS).
- Provide backup to other Research and Materials Section Program Coordinators for SharePoint site administration, training room management, IT equipment troubleshooting, special project management, or other duties as assigned.
Qualifications Required at Hire
- Knowledge of SharePoint document libraries and administration.
- Knowledge of web site development and management. Experience with the Mass.gov content management system (CMS) a plus.
- Ability to self-motivate, schedule, and work independently managing time and resources.
- Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence.
- Ability to adjust to varying or changing situations to meet emergency or changing program requirements.
- Ability to maintain accurate records.
- Ability to understand business rules and workflows.
- Ability to understand, explain and apply the laws, rules, regulations, policies, and procedures governing the assigned unit activities.
- Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
- Ability to work collegially in a dynamic team environment.
- Ability to lead project initiatives with cross-functional teams. Ability to gather information by examining records and documents and by questioning individuals.
- Ability to determine proper format and procedure for assembling items of information.
- Knowledge of work simplification methods; Knowledge of the methods of general report writing.
About MassDOT
The 4,000 employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.
MassDOT’s divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.
Minimum Entrance Requirements
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
- For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
- For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
- For a disability‐related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857‐274‐1935.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
