Sr. Grant Administrator

Summary:

The Ragon Institute is a highly unique, innovative, and collaborative research center at the forefront of biomedical science. Founded by Massachusetts General Hospital, MIT, and Harvard, the Ragon vision is a bold one: to harness the power of the immune system to prevent and cure human disease on a global scale. This vision is pursued and advanced every day by a group of highly motivated individuals. The Ragon Institute, at every level, depends upon collaboration, compassion, dedication, and innovation. It is a results-oriented organization that seeks people who not only embrace these values but who thrive in teams and want to work in a dynamic environment.

The Sr. Grant Administrator will be responsible for the pre and post award management of a portfolio of grants and contracts within the Mass General, Ragon Institute of MGH, MIT and Harvard.

Works directly with the Principal Investigators and Administrative Director for Research in the submission of grant applications. Develops and monitors all financial aspects of complex awards, many with international subcontracts, ranging between ~$5 - $10 million. Primary duties include compliance, budget oversight and maintenance, subcontract management, reports to sponsors, and daily administrative and operational requirements of assigned contracts/grants.

Job Duties:

Establish administrative and financial structures for all assigned grants/contracts according to the operating requirements of sponsor(s) and MGH administrative guidelines.

Monitor all assigned monthly financial reports to ensure accuracy and budget integrity. Work with PI to identify variations, trends, issues, etc. in a timely fashion and provide an accurate forecast for future spending.

Monitor all grants and contracts for compliance issues.

Work with the IRB on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement. This includes MGH and other local, national, and international sites.

Work closely with research finance administration and staff on assigned grants and contracts; attends monthly RADG meetings; keep current with federal (NIH in particular), state and other requirements, timelines and policy issues.

Contribute to updating and maintenance of a centralized electronic (MGH shared drives) grants management and archiving system.

Develop annual budgets in consultation with the PI and Administrative Director, Research for the duration of the grant/contract. Perform all activity related to closing out of current budget year and initiating new budget year.

Verify that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.

Coordinate with Ragon Institute staff on deposits, electronic transfers and cost transfers to funds/contracts.

In coordination with PI and Administrative Director, Research completes all information report requests from research management, including quarterly reports, audit requests, budget changes, etc.

Develops primary working relationships with local, national, and international site administrators of assigned grants/contracts.

Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate Lab Manager(s) on supplies spending for assigned grants/contracts.

Closeout grants/contracts at end of award period and archive relevant documents into Ragon Institute storage for audit purposes.

Participate in development and coordination of long-range plans and funding strategies for activities of assigned PIs.

Ensure proposal compliance with Hospital and grantor policies and procedures, as well as those of sub-contracting institutions.

Participate in department-, hospital-, or system-wide groups and task forces as requested and appropriate.

Attend MGH, regional, and local research management meetings.

Provide technical assistance in pre and post award management to foreign partner organizations.

Work closely with Administrative Director, Research in making recommendations and participate in the development and implementation of policies and procedures related to the fiscal aspects of research.

Identifies, proposes and implements creative solutions to potential fiscal issues.

Provide assistance to the PIs in the area of budgeting control (i.e. clinical trial funding and sundry gift funding).

Submit PeopleSoft/Workday transactions related to Personnel effort and earnings distribution changes.

Minimum degree and field of knowledge: BS/BA

Years experience required: 3 - 5 years experience

Demonstrated research administration experience with pre and post award emphasis.

Working knowledge of NIH and other federal, state and foundation regulations and requirements.

Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.

Ability to maintain extensive electronic document and e-mail files which are department property.

Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.

Exceptional attention to detail and confidentiality.

Highly goal oriented, self-motivated, and ability to work independently as well as in coordination with Ragon Institute team.

Excellent communication skills across multiple levels of the organization.

Strong analytical skills

Working knowledge of MicroStrategy, PeopleSoft, and Workday is desirable, but not required.

An enthusiasm for working in a multicultural, multi-ethnic setting.

The above job description details the major duties and qualifications of the listed position. The individual hired to this position confirms that they are able to perform all duties outlined. Although the specific duties and responsibilities of this position may vary slightly, the supervisor of this position will ensure that the individual hired to this position is trained and qualified to complete each task assigned.