What are the responsibilities and job description for the Procurement Manager position at Mass Inc?
The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.
The Massachusetts Department of Early Education and Care (EEC) is an Agency within the Executive Office of Education and reports to the Board of Early Education and Care. EEC's vision is that children, youth, and families reach their full potential now and in the future. EEC's mission is to, in partnership with families, educators, programs and other stakeholders, use data driven decision-making to inform work around the following objectives :
- Family Access : Families have equitable access to quality and affordable early education and care in the communities in which they live, learn, and work.
- Program Stability : Early education and care programs are operationally stable and financially sustainable.
- Program Quality : Early education and care programs support children's health and safety and provide high quality environments that are culturally responsive, inclusive, and support children's learning and development in partnership with families.
- Workforce Supports : A diverse field of educators, leaders, and program staff is competitively compensated and supported by clear professional pathways that promote quality, retention, and advancement.
- Agency Infrastructure : EEC has sufficient internal capacity, organizational structures, and diverse perspectives and expertise to carry out its mission and strategic objectives
EEC is the lead agency for all early education and care services and funding in the Commonwealth, charged with administering the Federal Child Care Development Block Grant (CCDBG) and Child Care Development Fund (CCDF) funds provided to Massachusetts. This block grant provides child care subsidies to more than 50,000 low-income families to help ensure they can work and stay employed, while ensuring that children are getting the high-quality early education needed to prepare them for success in school and in life.
The Procurement Manager works within the Administration and Finance unit, under the direction of the Director of Procurement and Grants. They collaborate closely with EEC contract managers to develop contracts that align with EEC's strategic objectives. This role involves leading strategic sourcing teams throughout the sourcing process, including research and proposal development, evaluation, analysis, contract negotiations, execution, and vendor management. Additionally, the Procurement Manager supervises a team of procurement specialists, providing daily guidance and support.
The Procurement Manager oversees all essential components of EEC's strategic sourcing framework. This includes working with Unit Directors to implement strategic plans for agency procurements, leading the development and execution of market strategies to ensure optimal value, managing vendor and stakeholder relationships, and monitoring vendor performance through the establishment, tracking, and analysis of key performance metrics and risk assessment.
The Procurement Manager is tasked with monitoring vendor performance, including overseeing contract performance based on programmatic goals and objectives to ensure contractor deliverables meet agency needs. They establish, track, and analyze vendor performance metrics, and develop and implement corrective actions for underperforming contractors. Additionally, the Procurement Manager assesses risk, gathers intelligence on market trends and technical specifications, and is responsible for presenting regular reports to senior management and other audiences, ensuring the information is accurate, understandable, and readily available.
Lastly, the Procurement Manager is instrumental in training and advising unit staff in all elements of strategic sourcing. This includes developing and delivering comprehensive training programs that cover the entire procurement process, from initial needs assessment and market analysis to supplier selection, contract negotiation, and performance monitoring. The Procurement Manager ensures that staff understand best practices, compliance requirements, and effective strategies for managing supplier relationships and mitigating risks.
Key Responsibilities :
Oversight of Agency Procurement Activity & Staff
Purchasing & Contract Management
Training and Development
Become an Expert on Agency-Wide Enterprise Systems
Other duties as assigned
Preferred Qualifications :
Travel may be required for this position.
The Education Secretariat is currently working under a hybrid work model.
Questions regarding this position or the application process should be directed to Dawn.E.DeRoche@mass.gov.
Qualifications :
MINIMUM ENTRANCE REQUIREMENTS :
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below
Substitutions :
I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.
IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
