Administrative Assistant, Saugus Public Library (Saugus) Job at Massachusetts Bo

Administrative Assistant, Saugus Public Library (Saugus)

Job Summary :

Under the direction of the Library Director, performs highly skilled administrative and clerical work to support the activities of the library. Functions range from routine clerical duties such as opening / mail and maintenance / ordering of office supplies, to processing invoices for authorization.

Essential Functions :

• Manages library meeting room bookings.
• Maintains library business files.
• Inventories and maintains office supplies. Consults with staff on needs and suggests purchases.
• Prepares library invoices for authorization.
• Serves as primary contact for vendors on matters related to billing and receiving.
• Collects and counts receipts of payment for fines, fees, donations and other library transactions. Prepares receipts for Director’s approval and to turnover to town following procedures set by the Town Treasurer and Town Accountant. Maintains records accordingly.
• Prepares and maintains a variety of records and reports at the request of the Library Director.
• Ensures that office equipment is in working order.
• Assists with coordination and collection of statistics for annual reports.
• Performs varied functions, routine to complex.
• Other tasks as assigned by Director including infrequent work on public service desks.

Knowledge, Skills and Abilities :

Qualifications

Minimum requirement of Associate’s Degree in business or related field with knowledge of office practices and procedures.

Full / Part Time

Part Time

Salary Range

20.92- $23.78 / hour

Salary Notes

24 hour week; Four six (6) hour shifts including Monday and Friday. Five steps per union contract.

Closing Date

Open until filled

How to Apply

Please e-mail all cover letters / resumes to Human Resources Manager, Shalini Malik at smalik@saugus-ma.gov.

Posted

2025-01-14

J-18808-Ljbffr

Salary : $21 - $24