What are the responsibilities and job description for the Admin and Finance Assistant position at Massachusetts Institute of Technology?
Posting Description
ADMIN AND FINANCE ASSISTANT , D-Lab , to provide support, as needed, to the Director of Administration and Finance, the Executive Director, and other staff; interact with faculty, staff, and students; manage program / project budget; monitor, reconcile, and control program / project expenses; process and approve accounting transactions; assist with grants and contracts, accounts reconciliation, and necessary documentation for administration and finance; monitor and order inventory, select vendors, use signature and purchasing authorization travel arrangements; serve as D-Lab's IT Liaison with Desktop Support; create and maintain standard procedures and filing systems; support trip leaders in preparation for student group travel, train them on administrative procedures associated; access and distribute class lists and disseminate information about important administrative deadlines to class instructors; and coordinate logistics for classes, meetings, large events, and conferences
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Job Requirements
REQUIRED : High School diploma and a minimum of 5 years of experience; solid organizational, analytical, and problem-solving skills; proven ability to set priorities, handle multiple tasks simultaneously, follow through, and meet deadlines in a high-paced environment; and outstanding interpersonal and communication skills. PREFERRED : Bachelor's degree and three years of experience in finance, accounting, or business administration; experience with contracts and financial administration; and experience managing databases and using software applications (MS Office Suite, SAP, Concur, Adobe Suite, Salesforce, Google Drive, Dropbox, and similar). Job #24627-6
Please submit a Cover Letter and CV by January 20th, 2025.
12 / 9 / 2024
