Administrative Assistant, Government Affairs and Public Policy

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve. The League is a nonprofit 501(c)(3) organization registered as a public charity with the Commonwealth's Secretary of State. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary:

Through this newly created position, the Administrative Assistant (AA) will report to the Interim VP, Government Affairs and Public Policy at the Massachusetts League of Community Health Centers (the League) to support the execution of the Government Affairs and Public Policy (GAPP) team's goals and priorities to support community health center members as documented in the strategic plan.

The AA will work closely with the GAPP team and League staff across a wide range of departments and focus areas (e.g., Executive, Compliance, Finance) to provide support, as well as draw on demonstrated experience and skills to develop trusted relationships with staff of the League's member community health centers. The AA is a key support role that plays an important, high-impact part in advancing the League's efforts to expand access to comprehensive, high-quality health care for some of the Commonwealth's most vulnerable individuals and communities, and to advance the cause of health equity.

Essential Functions:
(The following is a list of essential functions, which may be subject to change at any time and without advance notice. Management may assign new duties, reassign existing duties, or eliminate a role. Responsibilities include but may not be limited to the following.)

• Provides administrative support for the GAPP team members, including but not limited to, the following: calendar management (scheduling meetings); coordinating meeting and travel arrangements; writing and editing documents and presentations.
• Provides administrative support to the entire GAPP team including but not limited to the following: scheduling support, preparing invoices, vouchers and expense reports; and managing projects on an as needed basis.
• Assists in the coordination and completion of the GAPP team's major grant deliverables, including but not limited to the Cooperative Agreement. This includes attending meetings, taking attendance and minutes, supporting monthly and yearly reporting requirements, and developing and analyzing required evaluations.
• Responsible for supporting key GAPP team projects, initiatives, reporting requirements, and training/technical assistance activities.
• Event management support, including internal and external logistics, for major events including State House Day and NACHC P&I Conference Hill Visits.
• Responsible for maintaining internal reporting and documentation systems, including AMS.

Additional Responsibilities:

• Support ad hoc GAPP team projects (e.g., developing financial surveys and tracking/ inputting responses, etc.).
• Prioritize work according to League importance and time sensitivity
• Coordinate meetings with internal, external, and state agencies as needed
• Collaborate with staff in the development and execution of team and League-related events and activities
• Coordinate and collaborate with other League departments as needed
• Assist with preparation for internal and external meetings, including drafting agendas and coordinating presenters

Requirements:

• Bachelor's degree preferred; Associate degree required
• 1-2 years of experience providing administrative support and/or project coordination experience
• One to three years' experience in health systems, services, care settings, or customer service areas
• Experience with public health programs, community health centers, health policy and legislative experience, and community-based organizations preferred
• Commitment to the mission and values of the Massachusetts League of Community Health Centers.
• Ability to adapt to a dynamic and evolving environment.
• Dedication to equity, diversity, and inclusion in the workplace with an awareness of, and value for, cultural competence.

Physical Requirements:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is required to talk and hear regularly. The employee must be able to remain in a stationary position 80% of the time. The employee needs to move inside and outside the office to access file cabinets, office equipment, meet with community partners at different sites. The position requires occasionally lifting office products and supplies up to 50 pounds and traveling to various locations for meetings.

Qualification Requirements:

To perform this job successfully, an individual must adequately perform each essential function. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Salary : $55,000 - $65,000