What are the responsibilities and job description for the Administrative Services Coordinator position at Massachusetts Municipal Wholesale?
Administrative Services Coordinator
Massachusetts Municipal Wholesale Electric Company (MMWEC) - Ludlow, MA
About the Role:
MMWEC seeks a highly organized Administrative Services Coordinator to provide critical support across our organization. You'll be the backbone of our operations - coordinating board activities, maintaining vital customer communications, and ensuring seamless administrative processes. This is a unique opportunity to work at the intersection of public power, technology, and executive support while making a tangible impact across multiple departments.
Key Responsibilities:
✔ Serve as right hand to Board members and C-suite - managing meetings, records, and special projects
✔ Own customer-facing communications - maintaining web portals, email lists, and public notices
✔ Bring ideas to life - develop polished PowerPoint presentations using MMWEC branding
✔ Streamline operations - assist with record management and document notarization
✔ Be our institutional knowledge hub - managing records across Engineering, Accounting, IT and more
You're a Great Fit If You Have:
✓ 3-5 years' experience in executive/admin support (public sector a plus)
✓ Advanced skills in Microsoft Office (especially PowerPoint), PDF editing, and Teams/Zoom; Canva or similar graphic design programs a plus
✓ Web maintenance experience (uploading documents updating directories, calendars)
✓ Discretion with confidential information and notary public certification (or willingness to obtain)
✓ Superb organizational skills with ability to manage competing priorities
✓ Associate's degree or equivalent experience
Why Join MMWEC?
- Impactful work powering Massachusetts communities
- Collaborative environment where your contributions are visible
- Work from home program
- Comprehensive medical and dental benefits with low employee cost from day one.
- Retirement savings plan with a 6% company contribution and up to an additional 3% company match.
- Earned vacation time, sick time, and 11 paid holidays.
- Professional development and tuition reimbursement opportunities.
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. So, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply. You may be just the right candidate for this or other roles.
Massachusetts Municipal Wholesale Electric Company (MMWEC) eagerly accepts applications for employment from all qualified persons without regard to race, color, religious creed, national origin, sex, sexual orientation, GINA, marital status, gender identity, age, ancestry, veteran status, mental or physical disability, and political belief or affiliation.
