What are the responsibilities and job description for the Administrative Assistant, Human Resources Division position at Massachusetts Office of the Attorney General?
Administrative Assistant
Executive Bueau
Human Resources Division
Attorney General Andrea Joy Campbell seeks a highly motivated and experienced Human Resources Administrative Assistant to join the Human Resources team. The Human Resource Administrative Assistant will provide a wide range of clerical and administrative duties related to the operations of the Human Resources Division.
Duties and Reponsibilities: Duties for the Human Resources Administrative Assistant include, but are not limited to:
Responsible for the day-to-day administrative operations of the Human Resources Division and will provide administrative assistance across all functions of the Division.
Provide direct support to the Director and Deputy Director of Human Resources.
Create and distribute New Hire Letters and New Hire Paperwork.
Responsible for personnel and compliance records management, including background check process and employment verifications.
Serves as the Division contact person and interacts with employees, managers, executive staff, and members of the public.
Responsible for maintaining the file room and keeping personnel files up-to-date; receiving, sorting, and distributing mail; receiving and screening visitors and telephone calls; responding to routine inquiries regarding office procedure; supporting the Office's programs and initiatives; and providing general office assistance, as needed.
May assist with data entry and maintenance of Human Resources Information systems.
Responsible for maintaining various personnel reports, tracking spreadsheets, and updating the Division's internal page on SharePoint.
Performs other duties, as assigned.
Position Type: Full-Time/Exempt. The candidate hired to fill this position will work three days in office and two days remotely.
Salary: $56,592
When applying for this position, you will be asked to provide a cover letter and resume.
The application deadline for this posting is Februay 21, 2025.
Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact the Human Resources Division at (617) 963-2041.
Inquiries regarding position & status may be made to:
Finda Tamba, Recruitment & Hiring Administrator
Human Resources Division
(617) 963-2932
The Attorney General's Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General's Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.
Job Qualifications:
We seek a caring, professional individual with an interest in supporting the work of a busy public-sector office and being part of a team. Must have excellent verbal and written communication skills, excellent organizational skills, and attention to detail. Must be able to manage work independently, monitor timelines and deadlines, and multi-task efficiently. Must have solid computer skills, including proficiency in Microsoft Word and Excel. Working knowledge of BambooHR or other Human Information systems is helpful. Ability to handle sensitive information and maintain confidentiality is a must. Bachelor's degree and/or at least two years of administrative support experience is preferred. The successful candidate will have the interest and ability to work collaboratively and respectfully with people from diverse backgrounds. The successful candidate will be able to demonstrate a connection to the people and communities we serve, and an interest in supporting a respectful and inclusive work environment.
Salary : $56,592
