Project Manager 1 - Accelerated Repair Program

Job Title:        Project Manager 1 - Accelerated Repair Program

Department: Capital Planning                                             

Reports To:    Senior Project Manager - ARP                      

FLSA:             Exempt

Grade:            10

Salary:            $78,425 to $86,267

About the MSBA 

The Massachusetts School Building Authority ("MSBA") is a quasi-independent government authority created to reform the process of funding capital improvement projects in the Commonwealth’s public K-12 schools. The MSBA strives to work with local communities to create affordable, educationally appropriate, sustainable, and energy efficient schools across Massachusetts and is seeking qualified individuals interested in joining our team of professionals in the continued efforts of the MSBA’s mission.

JOB SUMMARY

This Project Manager 1 - Accelerated Repair Program position is a member of the MSBA’s Construction Administration Team that manages MSBA-funded capital projects from schematic design through bidding, contract award, construction, commissioning, and project close-out.

The Project Manager 1 works with a motivated team reporting to the Senior Project Manager for the Accelerated Repair Program (ARP). The Project Manager 1 collaborates with the Senior Project Manager and Project Managers to develop and track the processes of the Accelerated Repair Program, including scope adherence, budget monitoring, and consultant procurement. The Project Manager 1 works with public school districts and consultants as part of a MSBA team to ensure conformance with MSBA’s policies, agreements, and practices for both major and repair projects, with a focus on heat pump conversion projects through schematic design, design development construction, and final audit.  The Project Manager 1 will also review district submittals that establish grants for the repair program.

• Monitor schedules, budgets, and scope for projects to ensure compliance with MSBA guidelines and funding agreements, and to track construction progress.
• Review monthly reimbursement requests for projects and recommend eligibility of project costs for reimbursement. 
• Report on changes to the schematic design budget through the design development and bidding phases, process budget revisions, and review project cash flow for accuracy and variances.  
• Review cost estimates, project scope and budget submittal to establish the grant for projects. 
• Prepare and review change order documentation including recommendation of change order eligibility on projects.
• Review monthly project reports to understand submittal status, contract compliance, construction progress and identify variances.  Utilize this information as well as lead site visits to inform MSBA reporting to the Board of Directors.   
• Review design development and construction documents to prepare and issue review comments for projects, identifying any variances to the agreed upon scope identified in the funding agreement.    
• Collaborate with the project team to review and make recommendations to improve MSBA processes and inform best practices for school construction.
• Lead in project meetings addressing project status, funding agreements, amendments and change orders.
• Collaborate with the project team to develop a schedule for the timely submittal of all final documents required for final audit of projects.  Coordinate with the project team to resolve any outstanding items required and reconcile and approve the final payment.
• Participate in Capital Planning and Construction Administration subcommittees and procurement committees, on an as needed basis.
• Participate in the preparation, coordination and presentation of materials required for MSBA subcommittees, roundtables and Board of Director Meetings.

• Knowledge of construction project administration, mechanical, electrical, and plumbing (MEP) design, contract compliance monitoring, change orders and construction methods.
• Ability to prepare and analyze spreadsheets.  
• Ability to effectively manage multiple tasks, involving complex and varying problems.
• Strong verbal and written communication skills. 
• Demonstrated ability to gather, analyze, and present complex technical information in a clear, concise, and understandable manner.
• Ability to work both independently and as part of a team.
• Ability and willingness to travel occasionally to project sites.  
• Possess proficiency in Microsoft Office 365 software applications, including Excel, Word, PowerPoint, SharePoint, Teams, and Outlook. Knowledge of Tableau software is a plus.

• Bachelor’s degree in one of the following: project management, construction, architecture, planning, engineering, or a related field.
• Two-to-five years of experience associated with construction, project management, building design or other applicable disciplines.

• Experience developing and/or managing facility-based energy efficiency design and MEP retrofit projects.
• Familiarity with the design of HVAC systems in existing buildings.
• Familiarity with the design of highly efficient HVAC and non-fossil fuel-based systems such as air and ground source heat pump, variable refrigerant flow (VRF), and mini-split systems.
• Experience in managing consultants who provide ASHRAE Level II energy audits and reviewing their reports and analysis.
• Certified by the Building Performance Institute (BPI) in one or more areas.
• Certified by the Association of Energy Engineers (AEE) as a Certified Energy Auditor.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.

Salary : $78,425 - $86,267