What are the responsibilities and job description for the Field Admin Supervisor position at MasTec Inc?
Responsible for overseeing a team of Site Admins by providing training and ongoing support. Individuals in this role are well versed in the duties, resources and systems utilized within the Site Admin position at the company and use their knowledge to mentor and coach other team members. This position will work closely with the HR Operations Manager to ensure that processes and procedures are standardized.
Responsibilities
- Supervise day-to-day operations of site admin department and staff
- Serve as the point of contact for Site Admins needing guidance and support
- Provide back-up coverage when Site Admins are out of office
- Lead Site Admin team meetings and participate in internal management meetings regarding Site Admin scope of work
- Hire, train, and evaluate Site Admin team, providing continual guidance and feedback on performance, taking corrective action when necessary
- Onboard new Site Admin team members, providing on the job training, remotely or in person, to quickly get them up to speed
- Provide ongoing training and mentorship to Site Admin team to ensure they are successfully completing daily, weekly, and monthly tasks
- Work with site leadership teams to ensure consistency, standardization, and compliance with policies and procedures.
- Develop training curriculum for Site Admin team as needed
- Complete audits to ensure I9’s processed by the Site Admin team are in compliance, cases are closed, and employees are authorized to work
- Make recommendations on pay, responsibility and title changes for Site Admin team and process system changes accordingly
- Partner with Operations to coordinate Site Admin placements
- Partner with HR Operations Manager to create and maintain SOPs for site admin team, identify opportunities for improvement and streamline processes and procedures within the field administration function
- Other duties as assigned
Qualifications
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
- 3-5 years’ experience in administrative support position
- Previous Site Admin experience within construction preferred
- Previous Union experinece preferred
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams etc.)
- Respond effectively to the most sensitive inquiries or complaints
- Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
- Ability to solve practical problems and deal with a variety of concrete variables in situations
- Interpret a variety of instructions furnished in written, oral, diagram or schedule form
WORKING ENVIRONMENT:
- When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
- This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises
Financial Wellbeing
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
Health & Wellness
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Family & Lifestyle
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Differential Pay and Benefits Continuation
- Employee Assistance Program
Planning for the Unexpected
- Short and long-term disability, life insurance, and accidental death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.
MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
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