What are the responsibilities and job description for the Office Support Specialist position at MasTec Inc?
Job Overview
MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers. As an Administrative Assistant, you will provide administrative and general office support to the site and regional operations.
Key Responsibilities
- Establish and maintain a filing system to ensure documentation/information is current and can be readily retrieved.
- Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of any vendor issues.
- Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints.
- Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs, and keep a detailed record of start and end dates in a separate log.
- Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items.
- Respond timely to requests from Resource Management and Field Operations.
Requirements
- High school diploma or equivalent required.
- 1 year of clerical or administrative experience related to work orders and invoice processing.
