Payroll Specialist II

Company Overview

Wanzek Construction, IEA, and White Construction are part of the MasTec Renewables Group. Our companies have been in the renewable energy market from the beginning—and we leverage that experience to deliver more effective energy infrastructure solutions. Our 20 years of renewable energy construction experience enables us to better understand the nuances and navigate the challenges within this dynamic and heavily regulated industry. 

We embrace diverse perspectives not only with our employees but across all levels of our business—from suppliers, to community partners, to our clients. We’ve built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and ways of working into our organization. We collaborate across departments to foster innovation and encourage everyone—from interns to executives—to voice their ideas and leave an impact. We aim to create a respectful work environment where all employees feel valued, included, and empowered to be innovative leaders in our industry.

MasTec Renewables group is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

Position Overview: 

This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provide back-up as directed to maintain consistent services to the organization

Location & Travel Details: This is an Office position, headquartered at our office in Fargo, ND 

• Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
• Review and import time that is captured in InEight and our ViewPointOne timesheet into Viewpoint
• Enter paper timesheets into Viewpoint
• Process Payroll weekly
• Upload and maintain employee paystubs and portal
• Responsible for making sure pay cards are uploaded and assist employees with questions
• Review and update necessary information for new hires/rehires in Payroll
• Maintain a level of professional skepticism and apply critical thinking skills when receiving employee banking information to identify, communicate and reject fraudulent requests to protect company assets
• Enter vehicle allowance monthly
• Review, evaluate, and process late timesheets/back pay from previous weeks
• Make necessary reversal entries from prior weeks
• Make any necessary deductions, misc. invoices, etc.
• Provide proper reports to Payroll Coordinator/Accounting Manager for review
• Post Payroll, Equipment, Job Cost, & GL each week
• Maintain PTO account balances and monthly accruals
• Prepare and submit federal and state tax deposits on a weekly, monthly, or quarterly basis
• Submit Wanzek's and subcontractor's certified payrolls to the proper agencies
• Prepare and forward garnishment checks to appropriate agencies each week
• Submit any termination info to appropriate agencies
• Reconcile all Payroll related GL & intercompany accounts at month end
• Submit new hire report every two weeks
• Prepare Job Service Employment Census data monthly
• Prepare Quarterly Payroll Tax Returns for review by Payroll Lead/Payroll Manager/CFO
• Assist the HR Department with any questions or issues
• Answer payroll related questions from the field employees and/or Project Managers
• Setup & Register new WH & Unemployment states
• Maintain Debit Filters for all payroll related electronic payments
• Sort, scan, & file timesheets and other Payroll paperwork weekly
• Send the weekly 401(k) deductions for approval and submit to Merrill Lynch
• Assist other team members where needed 

Payroll Specialist I

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward The Company's Zero Injury principles
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Write reports, business correspondence and procedure manuals
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
• Compute rate, ratio and percent and draw and interpret bar graphs
• Common sense understanding to carry out instructions furnished in written, oral or diagram form
• Deal with problems involving several concrete variables in standardized situations

What's in it for you:

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. 

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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Salary : $4