Total Rewards and HRIS Specialist

Description

The Total Rewards and HRIS Specialist will assist with the design, management, and administration of the company’s total rewards programs, including benefits, compensation, workers' compensation, leave management, and HR systems. This role ensures compliance with federal and state regulations, maintains data integrity within the HRIS, and provides analytics to support decision-making. The specialist plays a vital role in enhancing employee satisfaction and engagement while supporting organizational goals.

Benefits and Payroll Administration 50%

1. Process payroll for multiple locations ensure employee reporting and payroll activities are completed and payroll is accurate.
2. Administer and continuously improve benefits programs, including health, dental, vision, retirement plans, wellness initiatives, and ancillary benefits.
3. Serve as the primary contact for benefits vendors and brokers, ensuring smooth communication and problem resolution.
4. Manage workers' compensation claims and ensure proper documentation and follow-through.
5. Oversee leave of absence programs, including FMLA, ADA accommodations, and company leave policies.
6. Partner with safety committee members and managers to support a culture of employee safety, prioritizing prevention and proactivity

HRIS Management 20%

1. Manage and optimize the HRIS to ensure accurate employee data, seamless integration with payroll, and user-friendly reporting capabilities.
2. Create and maintain workflows for HR processes, including benefits enrollment, onboarding, and employee changes.
3. Generate regular and ad-hoc reports on metrics such as headcount, turnover, benefits utilization, and compensation analytics.
4. Train employees and managers on self-service HRIS features and troubleshoot system-related issues.

Compliance 10%

1. Ensure compliance with federal, state, and local laws, including ACA, ERISA, HIPAA, and COBRA.
2. Prepare and submit ACA reporting, benefits audits, and other required filings.
3. Assist with all financial and ERISA auditing processes and develop audit ready plan for documentation need to complete audits.

Employee education and onboarding  20%

1. Develop and deliver educational materials and presentations to employees about benefits, leave programs, and compensation policies.
2. Provide one-on-one support to employees and managers with benefits and HRIS-related inquiries, ensuring a positive experience.
3. Collaborate with HR and leadership to align programs with organizational culture and employee needs.

Qualifications

Education

• Bachelor’s degree in Human Resources, Business Administration, or a related field. Equivalent work experience may be considered in lieu of a degree.
• Certification such as SHRM-CP, SHRM-SCP, or CEBS (Certified Employee Benefit Specialist) is a plus.

Experience

• Minimum of 3-5 years of experience in payroll processing, benefits administration, and HRIS management.
• Proven track record of working with multi-location payroll systems and benefits programs.
• Experience managing leave programs, including FMLA and ADA accommodations.
• Familiarity with compliance requirements such as ACA, ERISA, HIPAA, and COBRA.
• Experience with vendor and broker management.

Technical Skills

• Proficiency with payroll systems (Paycom) and HRIS platforms.
• Strong skills in Microsoft Office Suite, especially Excel, for data analysis and reporting.
• Ability to generate and interpret HR metrics and analytics.
• Familiarity with workflow creation and optimization in HRIS systems.

Soft Skills

• Excellent organizational skills and attention to detail.
• Strong communication skills, including the ability to explain complex concepts to diverse audiences.
• Problem-solving skills to address issues with payroll, benefits, and compliance efficiently.
• A customer-service mindset, focusing on employee experience and satisfaction.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Knowledge

• Comprehensive understanding of federal, state, and local labor laws and compliance standards.
• Familiarity with workers' compensation, safety programs, and wellness initiatives.

Preferred Attributes

• A proactive mindset, with the ability to identify and implement process improvements.
• Comfort working in a fast-paced environment and managing competing priorities.
• Experience with audit preparation and reporting is highly desirable.

Salary : $60,000 - $75,000