What are the responsibilities and job description for the Coordinator, Art Fairs position at Masterpiece?
Masterpiece, the foremost authority in the international fine arts logistics is hiring for a Coordinator, Fine Arts to manage client shipments and on-site services for domestic art fairs as well as export and import shipments for international art fairs.
This is an exciting opportunity for detail-oriented and proactive candidates who thrive in a fast-paced environment and excel at providing exceptional customer service!
ESSENTIAL JOB FUNCTIONS
- Possess and maintain a thorough knowledge of fine art logistics, basic international shipping processes and protocol, and operate with a high level of client service
- Interface with and collaborate daily with clients, vendors, foreign agents in planning shipment logistics
- Timely completion of estimate requests including but not limited to the rating and booking of Airfreight, Sea freight and Ground transportation
- Set up and independently manage domestic movements as well as export/import files including file setup, documentation, communications, estimating, and billing with the ability to meet deadlines from start to completion
- Independently perform general logistical tasks including, but not limited to, import coordination, export coordination, on-site logistics and inventory management, and maintenance of post-fair storage accounts and domestic transports
- Maintain shipment files in an organized fashion with high attention to detail
- Anticipate needs of clients, manage shipments that meet their requirements, and with an eye towards a high level of customer service
- Compliance with Masterpiece policies and procedures
- Develop and maintain strong working knowledge of systems including: Microsoft Outlook, Word, Excel, Teams, ArtWise, CargoWise, and Transit Warehouse
- Have a basic understanding of fine art handling, installation and packing methods
- Collaborate with the department Manager and existing team members with art fair planning, with an emphasis on operational aspects, future schedules, and client growth and development
- Assist the department Manager to develop and expand systems already in place, to sustain and simplify future operations, both in the office and on the ground at the fairs
- Ability to work onsite at all local (NY) and domestic fairs is required. The specific calendar to be reviewed upon hire. The expectation is to be in-office 3 days a week and travel as needed.
MINIMUM QUALIFICATIONS
- 2 years of experience in fine art logistics, international shipping, or similar logistics coordination role.
- Strong interpersonal skills to interface daily with clients, vendors, and foreign agents.
- Experience working with high-value, sensitive, and time critical shipments is a plus.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
- High attention to detail in maintaining shipment documentation, billing and compliance records.
- Ability to work efficiently under pressure and meet deadlines while handling multiple shipments simultaneously.
- Ability to anticipate client needs and deliver high-level customer service in fine arts logistics.
- Ability to travel domestically as needed for major art fairs.
- Ability to work overtime, evenings and weekends depending on business needs.
Salary : $65,000 - $80,000
