Accounting Assistant

PURPOSE

This position is responsible for ensuring the accuracy and efficiency of data entry processes and to provide a wide variety of support within the Finance and Accounting Department.

ESSENTIAL FUNCTIONS OF THE POSITION

1. Assist with collection and verification of lineman time sheets using established department procedures.

2. Assist with data entry and uploading of lineman time sheets and verifies accuracy.

3. Maintain the confidentiality of payroll data and records.

4. Assist with matching simple routine payable invoices with purchase order and receiving records according to department procedure, follow-up with vendors and internal employees when necessary.

5. Respond to inquiries from vendors and internal employees.

6. Provide clerical support, including copying, scanning, filing, data entry, data requests and other general accounting support, as directed.

7. Provide back up and assistance to other positions, as directed.

8. Prepare monthly employee benefit billing reports and related invoices, as directed.

9. Assist with input of payroll deductions for employee contributions to benefits, as directed.

10. Assist with compiling, collecting, and preparing information relating to special requests and projects.

11. Assist with preparation and maintenance of monthly, quarterly, annual financial and statistical reports, monthly audit work papers, and budget position reports.

12. Promote a safety culture in which safety is a value. This culture is based on joint and individual engagement, ownership, and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.

13. Perform the essential functions of the position in a safe and efficient manner.

The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity. The employee will also perform other related business duties as assigned.

ESSENTIAL POSITION REQUIREMENTS

Qualified candidates are required to have:

• A high school diploma or equivalent; and

• Two (2) years relevant experience.

Relevant post-secondary education may substitute for experience on a year for year basis.

Preference may be given to those candidates with:

• Experience in Microsoft Excel.

• Experience in payroll processing or timekeeping administration.

• Experience in utility accounting.

KNOWLEDGE, SKILLS AND ABILITIES

• Support a culture of safety excellence through active involvement in safety improvement and promote a sense of shared responsibility for safety.

• Intermediate knowledge of Microsoft Word and Excel, including design of and input of data into spreadsheets.

• Knowledge of basic accounting functions.

• Skill in working with numbers and spreadsheets and the ability to analyze details.

• Skill in managing multiple priorities to meet daily and weekly deadlines.

• Skill in providing exceptional customer service.

• Skill in basic statistics, percentages, as well as addition, subtraction, multiplication, and division.

• Skill in 10-key.

• Skill in operating necessary office equipment.

• Skill in effective and professional verbal and written communication.

• Ability to manage time and given tasks.

• Ability to maintain confidentiality.

• Ability to communicate to diverse audiences with a variety of information.

• Ability to deal effectively with diverse audiences.

• Ability to facilitate cooperation between work groups and work functionally across all levels of the organization.

• Ability to self-motivate improvement based on successes and failures.

• Ability to analyze processes for efficiency and make recommendations for improvements.

• Embrace and embody the Association’s Core Values through decisions, actions, attitude, and behavior to directly contribute to the success of the organization.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position; this list is not inclusive of all the physical demands that may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Physical demand activity percentages:

• Major occurs 60% or more of work time.

• Moderate occurs between 20-60% of work time.

• Minor occurs less than 20% of work time.

• Physical demand requirements:

• Ability to understand, read, and carry out written instructions.

• Ability to understand, read, and verify documents electronically, verbally, or hard copy.

- Major amount of sitting, bending at waist, finger use, feeling/touch of items, eye-hand coordination, communicating, hearing, and seeing - near.

- Moderate amount of walking, pushing up to fifteen pounds, handling of items, and seeing - far.

• Minor amount of standing, lifting/carrying up to fifteen (15) pounds, stair climbing, ladder climbing, balancing, kneeling, crouching, crawling, turning/twisting, foot-hand-eye coordination, and depth perception.

ENVIRONMENTAL CONDITIONS

• The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This position primarily works in an office setting.

EMPLOYMENT STATUS

This position is classified as a non-exempt, represented position, and is eligible for overtime compensation based on both Federal and State of Alaska laws. All Association employees are expected to work widely varying amounts of either (1) unscheduled overtime such as during power restoration activities; or, (2) scheduled overtime required to accomplish special projects.

MEA requires a post offer drug test. Any positive test result or refusal to consent will disqualify an applicant from employment.

MEA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by local, state, or federal law.

Individuals with disabilities who require reasonable accommodations to participate in any portion of the application or interview process should advise MEA in advance by calling 907-761-9218.

Applicants must be currently authorized to work in the United States on a full-time basis.

To apply, please visit www.mea.coop by the closing date.

Matanuska Electric Association, Inc.

163 East Industrial Way (P.O. Box 2929), Palmer, Alaska 99645

Telephone: (907) 761-9218/ Fax: (907) 761-9264

MEA is an Equal Employment Opportunity Veterans/Disabled employer.