What are the responsibilities and job description for the 1.0 FTE Administrative Secretary-Willow Elementary position at Matanuska Susitna Borough School District?
JobID: 11514
Position Type:
Classified Positions/Administrative Secretary
Classified Positions/Administrative Secretary
Date Posted:
2/24/2025
2/24/2025
Location:
Willow Elementary
(High-Needs School)
Willow Elementary
(High-Needs School)
Closing Date:
03/04/2025
Position: Administrative Secretary03/04/2025
Position FTE: 1.0
Pay Grade: 8
Starting Wage: $20.22
Days Per Year: 216
Shift hours: 8:00 AM-4:30 PM
Class Summary: Previous education, training or work or life experience, which provides reasonable evidence of the successful performance of the various tasks, listed. Four Years of administrative, Secretarial or Managerial Experience.
Distinguishing Characteristics:
Duty No.
Essential Duties
Frequency
Band/ Grade
1
Greets visitors, answers questions/concerns from the general public and/or staff concerning policy/procedures and provides standard/detailed information. Coordinates appointments; facilitates school/parent communications; and schedules school principal's appointments and/or meetings.
Daily
B2
2
Types\administrative letters, correspondence, reports, and evaluations; maintains appropriate filing systems according to established procedures.
Daily
A1
3
Provides information and direction to lower level office personnel. Assigns projects and prioritizes workload requirements according to established procedures.
Daily
B2
4
Composes standard correspondence, reports and memos.
Daily
B2
5
Tracks/monitors various financial accounts and budgets on a computer and/or a general ledger. Generates necessary reports, processes purchase orders and warehouse requisitions, receives student fees (e.g., processes student activity monies) disburses petty cash, writes checks as necessary, verifies fund balances, reconciles accounts and maintains requisite filing systems and prepares billing statements according to established guidelines.
Daily
A1/
B2
B2
6
Issues keys to appropriate personnel as directed by school principal, maintains and updates appropriate records, and coordinates key returns/inventory during the school year.
As Needed
A1/ B2
7
Maintains substitute files and coordinates/arranges staff temporary replacements.
Daily
A1/ B2
8
Prepares and/or reviews and forwards timesheets for certified, classified and/or substitute payroll and prepares administrative leave forms as necessary.
Weekly
A1/
B2
B2
9
Monitors students sent to the school office for disciplinary and/or health reasons.
Daily
A1/ B2
10
Assists in and/or reviews/coordinates facility use requests and processes requisite permits according to established guidelines.
Weekly
A1/ B2
11
Monitors and performs student enrollment and withdrawal procedures. Registers students; assigns courses; introduces student/parents to instructor's); assigns student identification number, enters appropriate information into a computer system and maintains requisite filing/record-keeping systems.
Daily
A1/ B2
12
May be required to provide additional administrative assistance in the following areas: coordinates student field-trips and extra-curricular activities; participates in the scheduling/ coordination of school assemblies and other related activities (e.g. school pictures); and prepares school newsletter.
Daily
A1/ B2
Knowledge: Thorough knowledge office skills to include computer operations, word processing, spreadsheet, database, telephone skills, customer service skills and basic office management/accounting skills.
Skills (position requirements at entry): Computer Operations to include advanced skills in word processing, databases, spreadsheets, and desktop publishing.
Training and Experience (position requirements at entry): Previous education, training, work or life experience which provides reasonable evidence of the successful performance of the various tasks listed. Such experience may be evidenced by three to five (3-5) years of responsible secretarial work.
Licensing Requirements (position requirements at entry): A valid Alaskan Driver's License.
Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
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Salary : $20
