Executive Assistant

Description : Onsite

Vaccinations and Immunizations required. (or approved exemptions)

No expenses allowed

Corewell Health equipment provided

Job Summary

Provides a wide range of complex services to support vice president level executives who are engaged in the strategic management of the organization. Relieves the executive(s) of workload by answering questions, furnishing information, composing correspondence, and gathering data and information. Prepares reports and documents using several software applications. Performs all duties necessary to ensure that executive(s) meet their working obligations.XXBH : Provides a wide range of complex services to support vice president level positions (Senior VP, Executive VP, Corporate BH) who are engaged in the strategic management of the organization.

Essential Functions

Prepares complex confidential information such as documents, reports, charts, and graphs using a variety of software. Performs independent research and prepares information for special projects.

Relieves executive of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual. Composes replies as appropriate. Screens phone calls, and provides information required for the routine, ongoing conduct of business. Refers exceptional or complex situations to the executive for further action.

Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process. Relays information regarding organization policies. Informs executive of any deviation on items requiring attention

Provides support to the executive for the coordination of meetings, including board meetings and retreats and meetings with community leaders. Attends meetings requiring executive or senior management participation. Takes and transcribes minutes of those meetings.

Schedules appointments to ensure that executive meets his / her commitments. Exercises independent judgment regarding priorities / rescheduling. Initiates communication to ensure an efficient calendar of events. Coordinates all travel arrangements. Prepares expense reports.

Establishes, maintains, and retrieves filed information and correspondence to ensure immediate access to data for execution of the executive's duties.

Establishes and maintains effective working relationships within the organization. Attends mandatory meetings and in-services as required. Provides guidance and direction to administrative support personnel. May provide back-up to other Administrative and Executive Assistants, providing administrative support in their absence.

Participates in ongoing quality monitoring and process improvement activities related to services.

Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Qualifications

Required Associate's Degree (or equivalent education and experience)

3 years of relevant experience in the capacity of a senior-level assistant to executives in a large organization Required

Physical Demands

Pallet to Waist (6? from floor) ? 5 lbs : Seldom up to 10 lbs

Waist to Waist ? 5 lbs : Seldom up to 10 lbs

Waist to Chest (below shoulder) ? 5 lbs : Seldom up to 10 lbs

Waist to Overhead ? 5 lbs : Seldom up to 10 lbs

Bilateral Carry ? 5 lbs : Seldom up to 10 lbs

Unilateral Carry ? 5 lbs : Seldom up to 10 lbs

Pushing Force ? 5 lbs : Seldom up to 20 lbs

Pulling Force ? 5 lbs : Seldom up to 15 lbs

Sitting : Frequently

Standing : Occasionally

Walking : Occasionally

Forward Bend - Standing : Seldom

Forward Bend - Sitting : Occasionally

Trunk Rotation - Standing : Seldom

Trunk Rotation - Sitting : Occasionally

Squat : Seldom

Stair Climbing : Seldom

Reach - Above Shoulder : Seldom

Reach - at Shoulder or Below : Seldom

Handling : Occasionally

Forceful Grip ? 5 lbs : Seldom

Forceful Pinch ? 2 lbs : Seldom

Finger / Hand Dexterity : Frequently

Visual Acuity

None = No; Seldom = Yes] : Seldom