Administrative Assistant

We are seeking a proactive and detail-oriented Executive Assistant to support senior leadership with our client, in the tech real-estate sector in Seattle, WA.

Details

• 6-Month W2 Contract
• Hybrid – Must be local to Seattle for consideration
• The pay for this W-2 position ranges from $40.00-$44.78 per hour.
  
  

This role requires someone with a proven ability to manage multiple executive calendars, coordinate travel, and handle a variety of administrative tasks with professionalism, discretion, and responsiveness. The ideal candidate is a quick learner, thrives in a dynamic environment, and is motivated to improve operations continuously.

Key Responsibilities

• Calendar and Schedule Management: Oversee and manage the calendars for one or more executives, ensuring seamless scheduling of meetings, appointments, and events.
• Expense Reporting: Prepare, review, and submit expense reports promptly and accurately.
• Travel Coordination: Organize and coordinate domestic and international travel, including flights, accommodations, and ground transportation (when applicable).
• Administrative Support:
• Manage incoming inquiries, prioritize tasks, and direct information to the appropriate parties.
• Draft communications, conduct light research, and assist with procurement as needed.
• Prepare meeting agendas and presentations, ensuring materials are ready and aligned with objectives.
• Event Coordination: Help organize team offsites and teambuilding events, collaborating with shared services and other administrative teams.
• Collaboration: Partner closely with other assistants and the broader administrative team to streamline processes and maintain alignment across the organization.
• Software Proficiency: Leverage expertise in Microsoft Office Suite and Google Workspace (including Google Drive) to execute tasks efficiently.

Qualifications:

• Experience:
• Prior experience supporting multiple executives simultaneously at a fast-paced company.
• Ideally has experience working at a technology company equal to or larger in scale than 8,000 employees.
• Skills:
• Strong organizational skills with the ability to prioritize and adapt in a dynamic environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace applications.
• Attributes:
• Professionalism, discretion, and the ability to maintain confidentiality.
• Proactive and resourceful, with a focus on continuous improvement.
• Skilled at providing remote support and working asynchronously across time zones.
  

The pay for this W-2 position ranges from $40.00-$44.78 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.