Office Assistant

Job Title: Office Administrator

Location: 2681 Heart Drive, Claremont, NC 28610

Working Hours: 8am-5pm with a clocked-out one-hour lunch break

Responsibilities:

• Open and scan all incoming mail, categorizing it into appropriate folders:
• Bill sorting by yard
• Payments received for accounts, including separate check deposits
• Junk mail
• Important mail
• Deposit checks using a check scanner and ensure correct scanning by following a detailed checklist.
• Scan and file all driver paperwork and comments, and accurately record and deposit their collected money.
• Print invoices and various forms to ensure we have copies ready as needed.
• Answer incoming accounting calls and use Basecamp to send notes to the relevant person and relay responses.
• Make occasional cash deposits at the bank and address any check scanning issues (rare).
• Collect money from customers and notify salespeople when necessary.
• Maintain office supplies and first aid kits to ensure availability.
• Occasionally visit the warehouse to take pictures of parts in different sections for inventory purposes.
• Organize titles and tags for parts into folders.
• Run errands, including tasks like employee lunches and meeting preparations.
• Handle some mailers.
• During downtime, assist with collecting past due payments and help the virtual assistant in charge of collections. It's often easier to have two people communicating rather than just one.

Requirements:

• Attention to detail and ability to follow complex procedures.
• Good organizational and communication skills.
• Experience with office equipment and software, including check scanners and project management tools.
• Reliable and able to handle multiple tasks efficiently.
• Ability to understand how to save documents.
• Proficiency with Google Suite and Microsoft Office, including basic Excel functions.
• Strong written communication skills, especially for communicating with virtual assistants in the Philippines.

Compensation:

• Starting pay: $15 per hour.

Benefits: Full-time employees (those working over 38 hours a week) are eligible for the following benefits:

• Premium paid insurance
• Vacation time after one year
• Holiday pay
• 401K

Additional Information:

• Interview requests will hopefully be sent out by Monday morning and interviews will be scheduled for the beginning of next week.
• We will be conducting video interviews as the head of our finance department is a virtual assistant overseas. This will also demonstrate your capability in using technology.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Application Question(s):

• 1. What is your first, middle, and last name? If you do not have a middle name please note
• 2. Do you agree to a background check? If there is anything we may find in your background please explain.
• 3. Are you able to pass a drug test?
• 4. Do you understand the starting pay is $15 an hour?
• 5. Are you able to work Mon-Fri from 8am-5PM in Claremont NC?
• 6. Is your driving record clean for driving to the bank and running other occasional errands?
• 7. What software/ computer programs have you used before?
• 8. What makes you the best choice for this job?

Ability to Relocate:

• Claremont, NC 28610: Relocate before starting work (Required)

Work Location: In person

Salary : $15