What are the responsibilities and job description for the Project Billing Administrator position at Matrix Design Group, Inc?
Job Description
Job Description
About Matrix : Matrix Design Group, Inc., an employee-owned planning, engineering, and environmental consulting firm is actively seeking a Project Administrator / Accountant to join our team. As an employee-owned company we are committed to fostering, cultivating, and preserving a culture of diversity, respect, and excellence.
Our strengths of service, innovation, and skill are a result of that belief. We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including medical , dental, vision, disability and life insurance; holiday, vacation and sick leave; training and education ; 401(k) and an Employee Stock Ownership Plan (ESOP). Matrix employees are encouraged to participate in employee wellness programs , social committees, and community outreach programs . We strive to employ highly motivated people with excellent communication and applied problem-solving skills who desire to advance their talents and skills.
Salary Range : $23.00 - $27.00 per hour. Salary will be dependent upon experience and skill set. Final offer of this position will be contingent on the candidate successfully passing a background check.
Summary :
The Project Administrator will be responsible for providing project accounting and administrative support to ensure projects are set up, maintained, and invoiced in accordance with the contract requirements.
Essential Functions :
- Perform monthly project invoicing to be compliant with contractual terms.
- Work closely with project managers to ensure contracts and / or sub agreements and change orders are in place for all projects.
- Process client contracts and maintain contract library.
- Ensure all assigned functions are carried out in compliance with client contracts and established company procedures.
- Create invoice status reports for project manager and / or department manager as needed.
- Complete project documentation and maintain document files.
- Setup, maintain and closeout projects in Unanet A / E accounting system.
- Calculate and track project completion rates.
- Track completion dates and communicate project status to project managers.
- Create monthly project costs to date reports.
- Monitor client portals for notices, certificates of insurance, acknowledgements or other documents as required.
- Track work in progress (WIP) monthly and communicate updates to manager.
- Attend project billing and project management review meetings.
- Maintain current certificate of insurance (COI) for sub-consultants.
- Assist with accounting projects as needed.
Competencies :
Supervisory Responsibilities :
Education and Experience :
Other Duties :
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Physical Demands :
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 10 pounds.
The noise level in the work environment is usually moderate.
Matrix Design Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated against based on disability.
The final agreed upon compensation is based on individual education, qualifications, experience, and work location.
Any applicant with a qualifying physical or mental disability who believes s / he requires a reasonable accommodation for any part of the application process should contact us at 719-575-0100 for assistance.
How to Apply :
Please apply online at http : / / www.matrixdesigngroup.com / careers
Salary : $23 - $27
